HR Coordinator - Pallas Portfolio

Job Description:

HR Coordinator

Position

The HR Coordinator provides administrative and operational support to the HR Pallas Portfolio team, assisting with recruitment, onboarding, employee records, and HR projects. This role acts as a first point of contact for HR queries, helps ensure compliance with company policies and employment law, and contributes to the smooth running of day-to-day HR operations. This is an excellent opportunity for someone looking to develop their career in HR and gain broad exposure to all aspects of the function.

Key Responsibilities:

Recruitment & Onboarding

Assist with raising job requisitions and creating job profiles

Schedule interviews and coordinate candidate communications

Support new hire onboarding, including documentation, induction, and orientation.

HR Administration

Maintain accurate employee records in Workday and personnel files

Prepare letters, contracts, and other HR documentation

Support HR reporting and metrics (headcount, turnover, absence, etc.)

Ensure compliance with HR policies, procedures, and statutory requirements.

Employee Relations & Support

Act as a first point of contact for HR queries from employees

Provide guidance on HR policies, procedures, and processes

Assist in organising employee engagement activities.

HR Projects & Compliance

Assist in implementing HR initiatives and projects and employee engagement activities

Ensure compliance with employment law and company policies.

Learning & Development

Assist in organizing training sessions and maintaining training records using the LMS.

Support development and learning initiatives within the HR team.

General Administrative Support

Help organise HR meetings and events

Manage HR inboxes/ticketing system and correspondence

Provide ad-hoc HR support as required by the team.

Required Skills and Capabilities:

HR Knowledge & Administrative Skills

Basic understanding of HR processes, employment law, and HR policies

Experience or comfort with HR administration (employee records, contracts, documentation)

Familiarity with Workday and Microsoft Office suite.

Communication & Interpersonal Skills

Strong verbal and written communication skills

Ability to interact professionally with employees at all levels

Active listening and ability to respond to employee queries effectively.

Organisation & Time Management

Strong organisational skills and attention to detail

Ability to manage multiple tasks and priorities in a fast-paced environment

Accuracy and reliability in handling sensitive employee information.

Teamwork & Collaboration

Willingness to work as part of a team and support colleagues

Positive attitude and proactive approach to problem-solving

Flexibility and adaptability to changing priorities.

Discretion & Professionalism

High level of confidentiality and integrity when handling employee data

Understanding of professional boundaries and HR ethics.

Initiative & Learning

Eagerness to learn about HR practices and grow within the function

Ability to take ownership of tasks and follow through with minimal supervision.

Business Unit:

Pallas HR

Scheduled Weekly Hours:

37.5

Number of Openings Available:

1

Worker Type:

Regular

Career Site:

More About Jonas Software:

Jonas Software is a leading provider of enterprise management software solutions, serving a wide range of vertical markets including hospitality, healthcare, construction, education, personal care, fitness, leisure, moving and legal services, to name a few. Within these markets, Jonas is comprised of over 65 distinct brands, each a respected leader in its domain.

Jonas’ vision is to be the branded global leader across these verticals and to be recognized by customers and industry stakeholders as the trusted provider of “Software for Life.” We are committed to technology, product innovation, quality, and exceptional customer service.

Jonas Software supports over 60,000 customers in more than 30 countries. We employ over 6,000 skilled professionals, including industry experts and technology specialists. Across our broader network, we support a global workforce of more than 30,000 employees.

Headquartered in Canada, Jonas Software has a global footprint with offices around the world. We’re a 100% owned subsidiary of Constellation Software Inc., based in Toronto, publicly listed on the TSX (CSU.TO), and a member of the S&P/TSX 60 Index.

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