Human Resources Assistant

As a Human Resources Assistant, you will play an integral role here at Penumbra providing human resources support, oversight, and management of our internal programs for leave of absences and accommodations. You will help ensure a productive and rewarding work environment for Penumbra employees. The incumbent supports day-to-day operations of the human resources functions and duties. The HR Assistant responsibilities include but not limited to onboarding, staffing coordination, filing and answering general routine questions promptly and accurately from employees.

What You’ll Work On

Provide support and answer routine questions and provide information, furnishing excellent customer service to employees and managers from onboarding to offboarding.

Respond, update and close employee inquiries (through an employee response ticket system) or assign to subject matter experts.

May conduct new employee orientation presentations to onboard new employees, ensuring the completion and accuracy of new hire documents including I-9s.

Process and maintain all documentation required for new employees and provide assistance with benefits enrollment, timekeeping, and company policies. May prepare conversion documentation and/or other offer and change letters.

Maintain and file confidential employee and employee files and databases, using HRIS software and Excel spreadsheets.

Prepare organization charts, as needed.

May provide support for training activities including tracking of Harassment Prevention and other training programs.

Assist with hiring fairs and other outreach activities.

Support the processing of terminations.

Participate in special projects such as fundraising events and wellness initiatives.

Respond to ad hoc information requests and prepare reports in support of HR and other departments.

What You Contribute

An Associate Degree with 2+ years of related administrative experience, or an equivalent combination of education and experience

Previous Human Resources and medical industry experience preferred

Skill in performing accurate data entry, close attention to detail

Customer service oriented, exhibits a positive mindset and approachable

Excellent written, verbal and interpersonal communication skills, including empathy, patience and ability to communicate effectively across cultures

Ability to communicate with all levels of the organization

Proficiency with Microsoft Office tools

General HRIS knowledge and proficiency preferred

Organized and able to prioritize assignments in a fast-paced multi-task environment

Able to maintain discretion in matters of confidentiality

Creative problem solver with “do whatever it takes to get the job done” approach

Working Conditions

General office environment. Willingness and ability to work on site. Must be able to remain stationary and use a computer or other standard office equipment, such as a printer or copy machine, for an extensive period of time each day. Must be able to communicate and exchange accurate information with employees at all levels on a daily basis. Must be able to read, prepare emails, and produce documents and spreadsheets. Must be able to move within the office and access file cabinets or supplies, as needed. Must be able to move between buildings and floors. Requires some lifting and moving of up to 25 pounds.

Base Pay Range Per Hour: $21.00 – 31.00 / hour

Individual compensation will vary based on factors such as qualifications, skill level, competencies, and work location.