Human Resources Specialist

• Position:
• Human Resources Specialist

• Reports to:
• Director of Human Resources

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Position Summary

The HR Specialist provides essential administrative support to the HR team across day-to-day operations and strategic initiatives. The role also oversees the visa and immigration process for the school and administration of employee benefit programs.

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Visa and Onboarding

Coordinate all visa and immigration processes, ensuring compliance with Japanese immigration laws.

Provide guidance and support to employees on visa renewals, residence permits, and work authorization.

Support the successful onboarding of new hires through proactive communication, ensuring a smooth transition into their roles and the school community.

Participate in the orientation and induction programs for new faculty and staff.

Benefits Administration

Coordinate the administration of employee benefit programs, including health insurance, retirement pensions, and other applicable benefits.

Assist in coordinating the faculty home-leave benefit (annual flight allowance) and commutation allowance.

Support tracking employee leave records and processing related benefit claims.

Facilitate the processing of workers’ compensation and other insurance-related claims.

HR Support

Ensure employee records are accurately maintained and kept up to date in BambooHR.

Assist the Director of HR with recruitment activities and background screenings.

Support the logistics for the annual faculty/staff events.

Support the offboarding process for departing faculty and staff.

Help communicate and implement HR policies and procedures.

Assist the team with HR reporting, compliance audits, and special projects.

Perform other duties as delegated by the Director of HR.

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Required Qualifications & Skills

Minimum 3 years of experience in HR, customer service, hospitality, service industries, or a related administrative role.

Experience assisting with or resolving employee and customer inquiries and issues.

Experience working in a school or educational setting is preferred.

Demonstrated ability to manage project timelines, handle complex logistics, and work independently with strong organizational skills.

Proficient in English and Japanese, both written and spoken

Strong written and interpersonal communication skills for coordinating effectively across diverse teams.

Working Conditions & Benefits

Competitive salary, highly generous leave scheme, and other benefits.

Multicultural and dynamic working environment