IT Project Assistant

IT Project Assistant

Req number:

R7964

Employment type:

Full time

Worksite flexibility:

Hybrid

Who we are

CAI is a global services firm with over 9,000 associates worldwide and a yearly revenue of $1.3 billion+. We have over 40 years of excellence in uniting talent and technology to power the possible for our clients, colleagues, and communities. As a privately held company, we have the freedom and focus to do what is right—whatever it takes. Our tailor-made solutions create lasting results across the public and commercial sectors, and we are trailblazers in bringing neurodiversity to the enterprise.

Job Summary

We are looking for a motivated IT Project Assistant ready to take us to the next level! If you have experience in coordination, quality assurance, technical support, and administrative oversight, and are looking for your next career move, apply now.

Job Description

We are looking for an IT Project Assistant focusing on coordination, quality assurance, technical support, and administrative oversight. This position will be full-time and hybrid at Mandaluyong City .

What You'll Do

Prepare presentation decks and briefing materials by organizing inputs, drafting content, and ensuring messaging clarity, visual coherence, and alignment with PMU standards

Review reports, templates, and system outputs to check for completeness, formatting consistency, and logical flow before submission

Support the consolidation and structuring of content for progress updates, team summaries, and technical working documents

Maintain and regularly update integrated trackers for meetings, action items, deliverables, and submissions across SovOps, GEMS, ISMS, and PPP

Track and flag recurring delays, missed inputs, or coordination issues for timely action by the PMU

Support the preparation of status summaries and updates based on tracker data for internal PMU use

Assist in the preparation, formatting, and organization of data and structured content (e.g., checklists, reference tables) to support data migration or system readiness

Review and validate shared inputs submitted by teams and consultants for completeness, consistency, and usability

Collaborate with technical staff and consultants in preparing deliverables requiring formatting, review, or consolidation

Plan and coordinate meetings, workshops, and consultations, ensuring alignment of calendars, timely circulation of materials, and smooth execution of events

Coordinate circulation of materials, pre-meeting preparation, minutes of meetings, and follow-through on actions or deliverables

Maintain PMU calendars, team timelines, and shared schedules, ensuring deadlines and priorities are clearly tracked and communicated

Provide administrative support to assigned technical staff, including scheduling, travel coordination, logistical arrangements, and documentation support

Organize onboarding of consultants and new staff by organizing digital access, introductory materials, and workspace orientation

Maintain structured and user-friendly document repositories in SharePoint, OneDrive, and Teams, ensuring logical folders and ease of access

Provide basic troubleshooting or walkthroughs for shared digital tools used by PMU

What You'll Need

Required:

2–3 years in project coordination, secretariat, or administrative support

Proficiency in Microsoft 365 (SharePoint, OneDrive, Teams, Excel, Word, PowerPoint)

Ability to prepare presentation decks and briefing materials

Experience maintaining integrated trackers

Data organization and content structuring

Organizational and coordination skills

Strong written and verbal communication

Attention to detail

Stakeholder coordination skills

Preferred:

Familiarity with GEMS, ISMS, or similar platforms

Onboarding coordination experience

Basic troubleshooting of digital tools

Data validation and review

Physical Demands

Ability to safely and successfully perform the essential job functions

Sedentary work that involves sitting or remaining stationary most of the time with occasional need to move around the office to attend meetings, etc.

Ability to conduct repetitive tasks on a computer, utilizing a mouse, keyboard, and monitor

Reasonable accommodation statement

If you require a reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employment selection process, please direct your inquiries to application.accommodations@cai.io or (888) 824 – 8111.