Junior Executive Assistant / C-Level

WHO ARE WE

Alpega is the trusted execution platform shippers and carriers across Europe rely on to plan, procure, and execute road freight - every day, at the speed the industry demands.

We are 450+ people across European offices, working in product, engineering, commercial, and the teams that keep partners connected.

In 2026, Alpega was named a Challenger in the Gartner Magic Quadrant for Transportation Management Systems. Our work also features in BCG's State of AI in European Logistics — alongside the companies setting the pace for the industry.

Find out more about us: About us | Alpega

ABOUT THE ROLE

The Junior Executive Assistant provides high-quality, confidential administrative and organizational support to 2–3 C-Level executives, ensuring their day-to-day agendas, communications, and priorities run smoothly. This is a junior-level position in scope, title, and pay band — but given the responsibility of supporting several executives at once, it is best suited to someone with some prior EA/PA or administrative coordination experience rather than a first job. The successful candidate will receive structured onboarding and ongoing mentorship from the Team Lead Workplace & Office Experience and the wider EA team.

Key Responsibilities

Manage complex, shifting calendars for 2–3 executives, prioritizing and re-prioritizing meetings across time zones

Coordinate travel arrangements for the executives on an ad hoc basis, including itineraries and last-minute changes, when required

Prepare meeting materials, agendas, minutes, and follow-up action trackers

Handle correspondence, screen and route communications with discretion and professionalism

Process expense reports and support budget tracking for the executives supported

Support the coordination of internal and external events, offsites, and leadership meetings

Liaise closely with other Workplace Experience Partners/EAs and the Team Lead Workplace Experience & EA to ensure consistent standards and seamless cover during absences

Act as a trusted point of contact between the executives and internal/external stakeholders

Handle confidential and sensitive information with absolute discretion

Take on ad hoc projects and tasks as priorities evolve

WHAT WE LOOK FOR IN YOU

At least 1–2 years' experience as an EA, PA, or in a fast-paced administrative/coordination role; this is a junior-level role but not a first job, given the scope of supporting several executives at once

Business-fluent English (C1/C2), spoken and written, is required.

Spanish a strong advantage given the Barcelona/San Cugat location

Any other European language is a plus.

Used to change and comfortable with shifting priorities — this role rarely looks the same two days in a row

Genuinely proactive: anticipates needs before being asked, rather than waiting for instructions

Positive, can-do attitude, even under pressure or tight deadlines

Willing to go the extra mile and step outside the comfort zone when the business needs it

Excellent time management and ability to juggle competing demands across several executives at once

Flexible and comfortable stepping in for occasional ad hoc travel or off-schedule requests when they arise, while being primarily office-based day to day

Strong team player — this role sits within a close-knit team of Workplace Experience Partners/EAs who support one another

Confident user of MS Office/Outlook, calendar tools, and travel-booking platforms

High level of discretion, integrity, and professionalism when handling confidential matters

Working Model & Travel

This is a hybrid role, primarily based out of the Sant Cugat / Barcelona office in Spain (min 3 days), with the expectation of regular in-office presence to support in-person executive needs, combined with remote flexibility on quieter days. Travel is not a core requirement of the role — the executives supported are largely based outside of Spain — but the candidate should be flexible enough to support occasional ad hoc travel or last-minute logistics if and when it arises.

WHAT WE OFFER YOU

A competitive salary package, with a base and commissions

A permanent contract.

Benefits: Health insurance & Extra allowance

A hybrid working model: 2 days remote, 3 days in the office.

23 days of holidays a year + your birthday day off

Flexible compensation

A varied, high-visibility role working alongside senior leadership

A well-connected office location in Sant Cugat / Barcelona, with a hybrid working model (min 3 days in the office)

A positive, collaborative team environment within a close-knit Workplace Experience / EA team

Structured onboarding and ongoing mentorship from the Team Lead and senior team member

Competitive benefits package, including enhanced private health insurance

Learn more about Life at Alpega

OUR COMMITMENT

Alpega hires people from diverse backgrounds, beliefs, and identities. What matters is the work, and that the people doing it have what they need to do it well.

If you need adjustments at any stage of the application or interview process, contact the Talent Acquisition specialist for this role, a nd we'll arrange it.

OUR PRIVACY POLICY