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Printo Document Services Pvt Ltd

Junior Facility Admin

Bangalore, Karnataka, India

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hirly's read of this role

Seniority
Entry level
Country
IN
Work mode
On-site / unstated
First seen by hirly
26 Sept 2026

Derived automatically from the posting. Upload your resume above to see how the role scores against it.

the posting

  • Junior Facility Admin
  • Bangalore
  • Role Summary
  • The Junior Facility Administrator supports day-to-day facility operations across Printo's multi-location retail store network. The role is responsible for logging and tracking facility tickets, coordinating vendor invoices, supporting store-level operational needs, and assisting with routine maintenance and upkeep of infrastructure, equipment, and utilities.
  • This is a hands-on, coordination-heavy role suited to someone organized, responsive, and comfortable working acrossmultiple stakeholders and locations.
  • Skills & Qualifications
  • Bachelor's degree in any discipline; a background in facilities, operations, engineering, or business administration is a plus.
  • Working knowledge of MS Excel (data entry, basic formulas, tracking sheets) — prior exposure to reporting tools is an advantage.
  • Good communication and coordination skills to work with vendors, store teams, and internal stakeholders.
  • Strong organizational skills with attention to detail, especially for ticket and invoice tracking.
  • Ability to multitask and prioritize across multiple open tickets, invoices, and store requests.
  • Willingness to travel locally/regionally to store locations as needed.
  • A proactive, ownership-driven attitude with the ability to work under minimal supervision.
  • Key Responsibilities
  • 1. Facility Ticket Management
  • Log, track, and update facility tickets raised by stores and internal teams in the ticketing system.
  • Ensure tickets are routed to the correct vendor/technician and follow up until closure within defined SLA timelines.
  • Escalate ageing or high-priority tickets (e.g. breakdowns, safety issues) to the reporting manager promptly.
  • Maintain accurate ticket records — issue description, resolution, turnaround time, and cost where applicable.
  • Generate periodic ticket status reports and flag recurring issues by store or equipment type.
  • 2. Invoice Management
  • Collect, verify, and process vendor invoices related to facility services, repairs, and maintenance.
  • Cross-check invoice amounts against approved quotations, purchase orders, and completed work.
  • Coordinate with vendors and the finance team to resolve invoice discrepancies and ensure timely payments.
  • Maintain an organized invoice tracker with payment status, due dates, and vendor-wise spend.
  • Support monthly/quarterly cost summaries for facility-related expenses.
  • 3. Store Support
  • Act as the first point of contact for stores on facility-related queries and requirements.
  • Coordinate with store managers/staff to understand and resolve on-ground operational issues.
  • Assist with store readiness for launches, audits, or renovation activities.
  • Support procurement and dispatch of consumables, spares, and facility-related supplies to stores.
  • Conduct periodic store visits/checks (where required) to assess facility condition and compliance.
  • 4. Facility Operations & Maintenance
  • Support execution of preventive maintenance schedules for equipment, electrical panels, AC, DG sets, and other infrastructure.
  • Assist in coordinating breakdown maintenance and ensuring minimal downtime across locations.
  • Maintain equipment logs, uptime records, and maintenance checklists.
  • Support compliance with safety, housekeeping, and statutory facility requirements.
  • Coordinate with AMC/service vendors for scheduled visits and service quality checks.
Original posting on Printo Document Services Pvt Ltd's site ↗

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