Legal Assistant

Applications must be submitted no later than 11:59 p.m. CT on the day before the listed closing date.

Weekly Work Hours

40

Compensation Range

Staff Range N05 Hourly

Hourly Rate

$26.98 Hourly

FLSA

• United States of America (Non-Exempt)
• Work Location

• •All positions are considered on-site roles.
• •After six months of employment, some positions may be eligible to apply for a hybrid work arrangement based on job responsibilities, operational needs, supervisor approval, and Dallas College policy.
• •Academic (Faculty) positions require an on-campus presence, even when teaching online courses, in accordance with state law.

Position Type

Staff All positions are considered on-site roles. After six months of employment, employees may have the opportunity to apply for a hybrid work schedule. Academic positions (Faculty) require on-campus presence, even if the role involves teaching online classes, in accordance with state law.

Position / Job Summary

Responsible for managing day‐to‐day operations of the legal organization, including administrative and support services to the legal team. The position works independently in a highly organized manner with reasonable supervision.

Essential Duties & Responsibilities

• •Provide administrative support to legal staff and enhances office effectiveness.
• •Provide response to requests for governmental records within the time period mandated by the Texas Public Information Act and other state statutes.
• •Coordinate the gathering of the requested information within all divisions of the College and disseminates requests to appropriate departments.
• •Receive and review all requests for information and makes initial determination as to which requests require an opinion from the Office of the Attorney General, coordinating these requests with the Public Information Officer.
• •Redact or reviews redaction in confidential records before releasing documents to the public.
• •Calculate/assess charges for Open Records in accordance with the Texas Public Information Act.
• •Manage and tracks records requests.
• •Maintain and update the College’s Public Information procedures.
• •Serve as point of contact with department liaisons and conducts training on open records processes.
• •Compose, edit and type correspondence, memoranda, reports, and other documents using various word and data processing software requiring knowledge of rules of grammar and practices of document preparation.
• •Must have excellent interpersonal, presentation, oral and written communication skills in order to interact effectively with diverse, multi‐cultural individuals within the DCCCD community network, i.e., staff, faculty, outside legal counsel, media, and other individuals within the general public, etc.
• •Required Dallas College Professional Development Hours per Academic Year. (MUST BE INCLUDED)
• •All employees are required to complete a minimum of 19 hours.
• •People leaders are required an additional 16 hours of leadership development.

Perform other duties not listed as assigned. (MUST BE INCLUDED)

The following duties are required for People Leader roles specifically:

• •Exercises full discretion and decision-making authority in the recruitment, selection, hiring, mentoring, coaching, development & termination of staff, ensuring alignment with organizational goals, budgetary constraints, and workforce planning strategies.
• •Drive high performance by administering the performance management process timely, setting clear expectations, conducting performance evaluations, and implementing initiatives that enhance employee engagement, motivation, and retention.

Minimum and Preferred – Education, Experience, and/or Certifications

Required Qualifications for Role (necessary or mandatory)

• •Associate degree plus three (3) years of law office experience, i.e., legal secretary, legal assistant or paralegal.
• •Official transcripts are required.

Other Preferred Qualifications for Role (not mandatory, but advantageous)

• •Education
• •Experience
• •Certification
• •School/Education Transcripts

*** Will be subject to a criminal background check. Some positions may be subject to a fingerprint check. ***

Knowledge, Skills, and Abilities

Required Qualifications for Role (necessary or mandatory)

• •Proven working experience as a legal assistant, legal secretary or paralegal.
• •Familiarity with law, legal procedures and protocols, and the court system.
• •Excellent reasoning skills and judgment; knowledge of business administration and advanced secretarial practices and procedures.
• •Knowledge of computers and related equipment, hardware, and software applicable to assigned duties,
• •Ability to independently prioritize, track, and manage multiple projects, assignments, and duties to comply with statutory and court-ordered deadlines with strong attention to detail.
• •Skill in entering, retrieving, copying, tracking and storing department records, files and reports.
• •Skill in preparing, editing, and developing responses to politically sensitive or confidential correspondence.
• •Knowledge of customer service practices and procedures.
• •Knowledge of College policies and procedures.
• •Must possess high ethical standards and the ability to maintain confidentiality of legal records and documents.
• •Ability to balance conflicting priorities in order to manage workflow, ensure the completion of essential projects and meet critical deadlines.
• •Ability to establish and maintain effective working relationships with diverse constituents and stakeholders, internal/external, to the organization.
• •Ability to support legal team and participate in inter-office meetings, requiring regular, predictable in-person presence to enable coordination of departmental work.
• •Intellectually agile in response to challenges of internal and external environments.
• •Must be able to provide excellent customer service.

Other Preferred Qualifications for Role (not mandatory, but advantageous)

Knowledge, Skills, and Abilities Preferred

Competencies

Dallas College seeks to identify core and professional competencies for each role and level which helps define the level of expertise needed and desired to demonstrate success in the role.

• •[Individual Contributor Competency 1] Accountable
• •[Individual Contributor Competency 2] Adaptable
• •[Individual Contributor Competency 3] Communicates Effectively
• •[Individual Contributor Competency 4] Collaborates
• •[Individual Contributor Competency 5] Solution Oriented

Work Condition Environment / Physical Requirements

Normal physical job functions performed within a standard office environment. Reasonable accommodation(s) may be made to individuals with physical challenges to perform the essential duties and responsibilities.

The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by incumbents of this job and shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Incumbents may be directed to perform job-related tasks other than those specifically presented in this description. Position requires regular and predictable attendance.

About Us

Since 1965, Dallas College, formerly Dallas County Community College District, has served more than three (3) million students. Comprising seven campuses located around the Dallas/Fort Worth area, we are one of the largest community college systems in the state of Texas. We strive to be a leader in the community college space, placing students at the center of everything we do.

Dallas College is committed to cultivating an environment of opportunity and belonging for all students and employees. We recognize that the Dallas College workforce, and the diverse talent that stems from it, is directly linked to our success. We are part of an equal opportunity system that provides education and employment opportunities without discrimination on the basis of any protected at