Legal Executive Assistant

Job Description:

Legal Executive Assistant

Drive Operational Excellence.

At Ashurst Perkins Coie US LLP , our people are our greatest asset. We’re looking for a collaborative, detail-oriented Legal Executive Assistant to join our team and help deliver an exceptional employee experience.

This role will provide high-level administrative support to a partner, serving as a trusted, highly organized point of contact. Manage calendars, meetings, deadlines, client status reporting, correspondence, travel, expenses, invoices, and administrative workflows with discretion and precision. Review and triage incoming emails, including conflicts matters, and coordinate timely follow-up.

Support client intake, maintain Outlook calendars and contacts, and help ensure seamless communication with clients, vendors, and internal teams. As a valued member of the Ashurst Perkins Coie professional support team, uphold the firm’s reputation through exceptional professionalism, sound judgment, confidentiality, and a commitment to outstanding service.

What You’ll Do

Serve as a strategic day-to-day partner to the partner, expertly managing calendars, priorities, deadlines, travel, meetings, and presentations. Anticipate needs, coordinate logistics, and keep multiple priorities moving seamlessly.

· Orchestrate complex client, attorney, and administrative meetings, including conference rooms, visitor arrangements, travel, and client events.

· Monitor the partner’s schedule and location, ensuring time-sensitive communications and priorities are handled promptly.

· Triage emails, calls, mail, and communications, and exercise sound judgment in prioritizing, responding, and distributing information.

· Manage client status reporting in collaboration with attorneys and legal practice management.

· Coordinate billing and financial administration, including pro formas, vendor invoices, expense reimbursements, and professional corporation expenses.

· Support client intake, preliminary conflicts checks, engagement letters, and new matter setup.

· Provide polished client and visitor support, including meals, reservations, dinners, and special events.

· Leverage Outlook, PowerPoint, and other technology to prepare documents, presentations, and communications.

· Take ownership of special projects and miscellaneous priorities, consistently bringing organization, discretion, urgency, and follow-through to every task.

What You’ll Bring

· Exceptional communicator and polished writer with outstanding command of English, grammar, and style. Highly organized, detail-driven, and adept at managing competing priorities and deadlines in a fast-paced environment.

· A proactive self-starter with sound judgment, strong problem-solving skills, and the confidence to work independently with minimal supervision. Builds trusted relationships across legal teams, operational groups, and all levels of management.

· Proficient in Microsoft Office with impeccable professionalism, reliability, and follow-through. Brings a strong work ethic, discretion, and an unwavering commitment to confidentiality.

· Bachelor’s degree and a minimum of 7 years of administrative experience, including 3 years of previous experience supporting “C-level” executives or equivalent, required.

Preferred Qualifications

Experience in a law firm or other professional services environment preferred but not required.

Why Join Ashurst Perkins Coie?

Join a collaborative, high-performing administrative team where your expertise will help shape the employee experience across our global organization. In this role, if you are passionate about delivering exceptional service and making a lasting impact, you will find meaningful opportunities to grow your career while helping create an outstanding experience for our people.

This position is eligible for an annual discretionary bonus, a 401(k) plan, medical, dental, and vision insurance, an accrued paid time off plan starting at 20 days annually, personal medical and parental leave, up to 10 paid holidays, and family care benefits. More information regarding benefits and programs may be found here .

This position may be filled in the following location . The listed compensation range reflects the typical pay for this role, though it is rare for new hires to receive an offer at the top of the range. Actual compensation may vary depending on experience, skills, market conditions, and internal equity.

Washington state compensation range: $86,000.00 to $129,530.00 annually.

This job is onsite.

Applications will be accepted through October 23, 2026.