Logistics Coordinator

1. Strategic Coordination and system input

• •Develop and implement logistics and pipeline flow strategies aligned with organizational objectives and regional regulations.
• •Coordinate with transportation, operations, and supply chain teams to maintain efficient and consistent capacity flows for import and export corridors.
• •Support capacity development initiatives for national logistics teams and partners.
• •Ensure timeous, accurate and valid input into FFMS systems, with relevant margin and volume reviews
• •Maintain proper record management within the FFMS systems for audit trail and review.
• •Be able to provide support and approval for movements falling outside of planned margins.
• •Effective communication and escalation of project delays, and or system inputs.
• •Ensure timeous and accurate billing to client

Efficient and accurate purchase order vendor management

2. Transportation and Scheduling

• •Plan and monitor transportation of commodities end to end (road, rail)
• •Ensure on-time delivery and resolve bottlenecks promptly.

3. Supplier and Stakeholder Management

• •Liaise with local authorities, customs, and regional partners across African countries.
• •Maintain communication between field offices, logistics clusters, and operations centres.

4. Compliance, Risk & Safety

• •Enforce adherence to HSE (Health, Safety & Environment) standards and international logistics protocols.
• •Conduct risk assessments and implement mitigation measures for cross-border operations.

5. Documentation & Reporting

• •Generate analytical reports (KPI tracking, asset management, pipeline flow capacity utilization).
• •Ensure audit-ready records and contribute to logistics SOP development.

6. SHEQ

• •Understand and adhere to the SHEQ Policy within logistics and administrative processes.
• •Ensure logistical and administrative documentation (e.g., shipping records, schedules) complies with SHEQ procedures and is properly controlled.
• •Report any SHEQ non-conformities in logistics operations to the Regional Commercial Manager.
• •Support SHEQ objectives by ensuring efficient and safe administrative support.
• •Participate in SHEQ training and cooperate with audits by providing relevant records.

7. Work Hours

This role requires regular attendance on-site Monday through Friday. Occasional overtime and weekend work may be required.

Knowledge, Skills and Abilities

• •Strong knowledge of African trade routes, customs regulations, and logistics networks.
• •Ability to manage cross-border operations and multicultural teams.
• •Advanced data analysis and reporting skills (MS Excel, ERP, or logistics tracking systems).
• •Excellent strategic planning, negotiation, and problem-solving abilities.
• •Commitment to ethical and sustainable logistics practices.- Process orientated with a good attention to detail.
• •Highly organised with the ability to prioritise tasks in fast changing environment.
• •Must be able to work under pressure and adhere to aggressive deadlines
• •High level thinking and problem solver
• •Organised and detailed
• •Client orientated

Reporting Responsibilities

• •Controller Month end report
• •WIP management
• •Transit times KPI
• •POD tracking- daily
• •Claims register
• •Demurrage schedules- After project complete sent to client
• •ISO audit samples
• •All Project Documents must be saved on Shared Folder
• •ISO audit samples
• •All Project Documents must be saved on Shared Folder