Logistics Officer

For Ukrainian candidates only

General responsibilities

Process purchase requisitions/orders within purchasing authority.

Invite, assess and recommend supplier tenders, bids, quotations, and proposals

Establish and negotiate contract terms and conditions, and maintain supplier relationships

Prepare and maintain purchasing records, reports and price lists

Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements

Regularly inspect vehicles to ensure that all vehicles are in good working order and equipped according to NPA policy

Manage a stock system control and store keeping

Keeps asset inventory updated at all times

Assist in booking of travel and accommodation requirements for staff and official visitors

Ensures all vehicles and capital equipment are insured according to NPA’s, donor’s and local regulations

Ensures all logistics operations are fully documented and filing system well organized

Ensures all office consumables and supplies are procured in timely manner, stored and available for seamless functioning of offices and departments

Other duties and tasks assigned by the immediate supervisor

Specific duties

Implement proper recording and monthly reporting systems of all logistics activities inclusive of updated inventory

Evaluates the performance of suppliers, oversees the customs clearing process and coordinates the processing of assigned customer orders

Responsible for the timely procurement and delivery of high quality, low-cost products and the proper processing of assigned customer orders

Keep accurate and up-to-date inventories of any stock held, and replenish and distribute them in line with the programme’s requirements

Keep accurate and up-to-date inventories of field teams and departments, including updating all files, logbooks and fuel records, analyse and reporting on fuel usage per kilometres monthly

Keep accurate and up-to-date vehicle history files, including detail of all servicing, repairs, logbooks and fuel records

Arrange for any servicing and repairs as required

Constantly evaluate all local suppliers, their products and prices to obtain the best value for money and conduct regular market surveys

Qualifications:

Education:

University degree/diploma in a relevant field

Good knowledge of English and Ukrainian - both speaking and writing

Good computer skills

Experience:

Three years or more experience within the humanitarian sector

Two years or more experience in the relevant logistic field

Previous work experience in insecure environments and able to work effectively under difficult conditions

Experience with software for procurement, warehousing and fleet management is desirable

Experience in importation and customs procedures is preferred

Personal Competencies:

Strong communication and interpersonal skills

Systematic and organised in approach, including accuracy, consistency, and attention to details, tenacity, and the ability to work under pressure

Ability to meet deadlines and work calmly under pressure with limited supervision

Excellent health

Additional Considerations:

The Logistic Officer is to abide by the policies and personal code of conduct set by the Norwegian People’s Aid (NPA) and represent the organisation in a loyal and responsible manner.

The Job Description will be regularly reviewed by the Line Manager.

About the Recruitment Process

We work continuously for more diversity and inclusion throughout Norwegian People's Aid. We encourage all qualified candidates to apply.

Please note, that only applications submitted through our career site will be considered. Applications and resumes sent via e-mail will not be reviewed.

We kindly ask you to carefully read NPA’s Code of Conduct, Safeguarding Policy and Anti-Corruption Policy, before you submit your application. If you are the selected candidate for this position, you will be asked to complete and sign a Safeguarding self-declaration as well as our Code of Conduct. All policies related to ethics can be found on our website.

We look forward to hearing from you!