Manager, Clinical Research Finance Operations (Office of Clinical Research)

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Manager, Clinical Research Finance Operations (Office of Clinical Research)

Job Profile Title

Manager D, Research, Administration

Job Description Summary

Responsible for the overall clinical research financial management and other financial matters of the School/Center. Will manage proposal development, budget development and related pre-award activities for diverse clinical research sponsor portfolio. Manage post award activities including account set up, monitor and review of all sponsored projects expenditures including fund projections. Monitor and enforce compliance with sponsor guidelines and meet with Principal Investigators to discuss and advice on any financial issues related to their portfolio. Will actively participate in specific projects and will be greatly involved in a more complicated contract.

Job Description

Description:

Responsible for the overall clinical research financial management and other financial matters of the School/Center. Will manage proposal development, budget development and related pre-award activities for diverse clinical research sponsor portfolio. Manage post award activities including account set up, monitor and review of all sponsored projects expenditures including fund projections. Monitor and enforce compliance with sponsor guidelines and meet with Principal Investigators to discuss and advice on any financial issues related to their portfolio. Will actively participate in specific projects and will be greatly involved in a more complicated contract.

Job Duties

• •Working with clinical investigators in the budget development, negotiation, and approval of both sponsored and internally-funded clinical research budgets.
• •Reviewing clinical research protocols for resource and financial implications.
• •Understanding and keeping current with FDA and Medicare regulations applicable to clinical trials.
• •Understanding interaction of Medicare regulations and/or third-party insurance to develop clinical trial budgets.
• •Preparing financial analyses, as necessary, and serving as a resource to clinical investigators.
• •Working with the Managers of Clinical Research Billing and Clinical Research when necessary.
• •Following institutional and departmental policies and procedures when developing, reviewing and approving budgets.
• •Developing templates to ensure all costs related to clinical research are captured.
• •Developing invoice templates and working with the clinical research team to ensure timely submission of invoices to the Sponsor. Working with the Office of Research Services to ensure accurate accounting of receivables.
• •Working with the Department Research/Grant Administrators to ensure that all relevant study expenditures have been expensed to the appropriate sponsored research account.
• •Communicating in writing and verbally with investigators, study coordinators, department administrators, sponsors and others within the clinical research infrastructure about clinical research financial services.
• •Serving as a resource to the research community on clinical research-related and administrative issues.
• •Advising principal investigators, researchers and staff in the compliant fiscal conduct of all projects.
• •Ensuring financial compliance with institutional, federal and non-federal policy, rules and regulations.

Qualifications

Bachelor's Degree and 5 to 7 years of experience or an equivalent combination of education and experience required. Master's Degree preferred, preferably in business administration, accounting, finance, or equivalent experience. Five to seven years of progressively greater responsibility with experience in one or more of the following areas: clinical research operations, hospital and professional billing, grants management and finance.

Strong knowledge of financial management, healthcare billing and reimbursement, financial systems, and facilities. Ability to manage multiple responsibilities in a time-sensitive manner while working effectively with diverse internal and external constituencies.

Proven ability to interact with all levels of senior leadership internal and external to the organization.

Resume and cover letter required with application

Targeted Pay Range: $89,000- $95,000

This Targeted Pay Range is only applicable to this job posting. All salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.

Hybrid Eligible - This position is eligible for a hybrid work schedule with a work week divided between working onsite and working remotely.

Job Location - City, State

Philadelphia, Pennsylvania Hybrid Eligible - This position is eligible for a hybrid work schedule with a work week divided between working onsite and working remotely.

Department / School

Perelman School of Medicine

Pay Range

$79,500.00 - $89,000.00 Annual Rate Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job’s level. Internal organization and peer data at Penn are also considered.

Equal Opportunity Statement

The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics) , citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law .

• Special Requirements
• Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.

University Benefits

Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.

Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.

Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Su