Manager, Facility Management

Work Flexibility: Onsite

Basic purpose of role/Why the job exists:

Responsible for ensuring efficient and safe operation of office facilities and providing a comfortable work environment for employees. Oversee facility management and general affairs responsibilities, including vendor management, cost optimization, and compliance with regulations.

Key Responsibilities

• •Facility Management & General Affairs
• •Plan and execute maintenance, repairs, and renovation projects
• •Collaborate with the Global Real Estate team to formulate and implement optimal lease strategies for Japan.
• •Ensure compliance with safety, health, and building regulations.
• •Manage space planning and optimization, including office layout and relocations.
• •Oversee internal services such as security, catering, waste disposal, parking, visitor management, and cleaning.
• •Manage office supplies, procurement, and mail/courier handling.
• •Support internal events and employee welfare programs.
• •Administer car leasing and corporate housing programs, ensuring cost efficiency and compliance.

• •Vendor & Contract Management
• •Select suppliers, obtain quotations, and negotiate contracts
• •Analyze costs and implement efficiency measures
• •Monitor service delivery and quality against contractual obligations.

• •Business Service Office (DE&I Hiring)
• •Manage the Business Service Office, a team composed of employees with disabilities, in partnership with external consultants

• •Budget Management
• •Prepare and manage annual operating and capital expenditure budgets
• •Track spending and preparing financial reports

• •Team Management
• •Lead and develop facility and general affairs staff
• •Drive process improvements and implement best practices

Direct Reports (if any): Yes

Required Qualifications

• •Minimum 5 years of experience in facility management or general affairs
• •Hands-on experience in vendor management, contract negotiation, and budget control
• •Knowledge of Japanese labor safety laws and building regulations
• •Business-level English proficiency (for global coordination)
• •Proficiency in MS Excel, PowerPoint, and facility management systems
• •Bachelor’s Degree preferred

Travel Percentage: None