Office Administrator

Description

We are seeking a detail-oriented Office Administrator for our new sales office in Leon, Guanajuato, Mexico. This position is responsible for managing bookkeeping activities and operations support. The ideal candidate will possess strong organizational skills, excellent attention to detail and customer focused mindset. Business level proficiency in both Spanish and English required.

Bookkeeping

· Reconcile bank accounts, credit cards and financial records.

· Manage accounts payable (A/P), accounts receivable (A/R), including customer invoicing and payments.

· Maintain accurate financial and inventory documentation.

· Organize financial documents for payroll, tax filings and audits.

· Track expenses and receipts.

· Prepare basic financial reports and assist with monthly closing.

Operations

· Prepare production and inventory control reports to support customer needs and sales operations.

· Liaise with partner warehouse and logistics companies to ensure smooth supply chain operations.

· Support payments and communications with local governmental agencies, law firms, accounting firms and coworking office providers in Mexico.

· Assist with operational procedures and documentation for Achilles Kohoku Latin America.

· Coordinate with the global Achilles Group teams (Japan, China, U.S. & Mexico) ensuring smooth communication and collaboration.

Requirements

Education/Training: High school diploma or equivalent required.

Experience: Minimum of 3 years of bookkeeping or accounting experience required.

· Customer service experience preferred.

· Strong understanding of bookkeeping fundamentals and experience with bookkeeping software.

· Proficient in Excel and Microsoft Office applications.

· Strong verbal and written communication skills.

· Strong organizational abilities with exceptional attention to details.

· Proven ability to manage multiple priorities and solve problems effectively.

· Business-level proficiency in both Spanish and English required.

Working Conditions: Office Environment. Onsite position located in León, Guanajuato, México.

Hours: 40 hours per week, Day Shift.

Please submit resume in English