Office Administrator

Location : Glen Carbon, IL

Reports To: HR Manager

Hours: Monday -Friday, 8:00-4:30 (40 hours/week)

On-site position

Position Summary

The Office Administrator supports daily office operations, HR processes, and employee engagement activities. This role ensures smooth administrative workflow and a welcoming environment for employees and visitors.

Key Responsibilities

Front Desk & General Support

Answer and route incoming calls promptly and accurately.

Greet clients, visitors and resource partners in a professional and welcoming manner.

Manage incoming and outgoing UPS/FedEx packages, including logging and distribution.

Order office supplies and maintain inventory levels and stock kitchen/break areas/restrooms.

Maintain a clean and organized reception area.

HR Support and Office & Administrative Operations

Support the HR Manager with administrative tasks, HR initiatives, and employee communications.

Prepare the workstations for new employees, ensuring the space is clean and they have needed supplies.

Assist with monitoring the HR inbox and escalate urgent matters appropriately.

Assist with benefit administration, including enrollment communication, invoice processing, and employee inquiries.

Maintain office areas and coordinate service providers as needed.

Managing the Conference room calendar and setting up the conference rooms for meetings