Office Services Clerk

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package along with the opportunity to work within an innovative and collaborative environment.

Join our Administrative Team as a Office Services Clerk located in our Tallahassee office.

This role will be based in our Tallahassee office, on an in-office full time basis, Monday-Friday, 9 am-6 pm. Regular in-office presence is required for day-to-day operations, as well as for team meetings, training opportunities, and relationship building. This role reports to the Office Services Supervisor.

Position Summary:

The Office Services Clerk will perform various general office tasks essential to the day-to-day business operations in a fast paced, professional environment. The Office Services Clerk works as part of a team under the direction of the Office Services Supervisor. The ideal candidate will have excellent organizational skills and a professional demeanor. Candidate should also be flexible to work overtime as needed.

Key Responsibilities:

Assists with facilities setup and equipment support; takes inventory of such equipment and copiers

Performs office services tasks including internal mail delivery, arranging for messenger services, processing incoming and outgoing mail, faxing, handling large print, scan and/or copy orders

Accurately and thoroughly maintains visitor/delivery logs and outgoing packages

Orders catering, assists with setup for all meetings and events

Purchases, tracks, and stocks food/beverage supplies in kitchen and conference rooms; identifies and works with vendors as appropriate for purchasing needs

Monitors office supplies and orders new stationery, furniture, appliances, and electronics as required

Drafts and publishes office directory and floor plan

Performs receptionist duties, as backup

Maintains high degree of professionalism and confidentiality

Assists with other department activities as needed, such as processing invoices and expenses, and performs additional duties and responsibilities as assigned

Qualifications:

Skills & Competencies

Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation

Provide outstanding client service, meet high quality standards for services and meet or exceed client expectations. Proactive in seeking innovative ways in which to help others

Candidate must be a self-starter who can work independently with minimal supervision

High attention to detail, outstanding organizational skills and the ability to manage time effectively

Education & Prior Experience

High School Diploma; College Degree in Hospitality Management is a plus

One to three years of experience in a law firm or professional services environment

Experience working with network and local printers, scanners, advanced copiers and other hardware peripherals

Exceptional computer skills with the ability to learn new software applications quickly

Technology

Proficiency with Windows-based software and Microsoft Word, Excel and Outlook required

Understanding of AI capabilities, limitations, and responsible use in a professional environment.

Familiarity with, or willingness to learn, firm-approved AI tools (e.g., Copilot, ChatGPT, or similar platforms) to support daily workflow and/or improve work quality.

Exceptional computer skills with the ability to learn new software applications quickly

Physical Requirements

While performing the duties of this job, the employee is occasionally required to move from workstation or desk throughout the work area to work independently or with a team to meet with colleagues or supervisor and retrieve work assignments

This position may also be sedentary and require the employee to sit for extended periods of time

Requires manual dexterity to dial a telephone, enter data into a computer, handle objects, and operate tools

Some filing is required and this would entail the ability to lift files, open filing cabinets, and bend or stand as necessary

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual’s race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.