Office & Workplaces Coordinator

Health can’t wait .

Not for symptoms to get worse. Not for a six‑month appointment. Not for a system to catch up. But that’s exactly how healthcare works today. You wait, until you can’t.

Alan exists to end the wait.

Health is a universal right, and we believe this right can only become real when it’s coupled with prevention. We need to stop treating health as something we repair and start treating it as something we build, every day. It’s not solely a question of willpower. It’s the healthcare system itself that needs to work for everyone, in a sustainable way.

So we are building the new standard in prevention insurance. Alan is the first company that integrates insurance, prevention, and care into a single, acclaimed user experience.

We are on an incredible journey to build a global leading company, with a unique culture . We already partner with 40K+ companies of all sizes, serving more than 1M+ members, and have reached €800M+ in ARR.

Prevention as the new norm. That's what we're building with our team of 800+ people. If it speaks to you: we're hiring across France, Spain, Belgium, and Canada. And beyond.

People joining Alan are often surprised and delighted by our innovative working method. We have a set of cultural values that guide our approach to work, such as:

🎯 What drives us — We're obsessed with helping our members live healthier

Mission is the Boss : long-term thinking, seeking our mission success above all else.

Member & customer-led: obsessively focused on solving members & customers problems and creating the most delightful experiences.

🏆 How we build excellence — We hire the best people and give them platform to succeed

Champions of excellence: extremely high standards and talent density.

Distributed ownership: accountable enlightened despots, everyone owns their decisions and results.

Radically transparent : all information is accessible and written-first, so everyone can make the best decisions asynchronously

🤝 How we grow together — We help each other improve through honest feedback and bold thinking

Optimistic alchemy: optimists who collaborate with genuine care and support teammates.

Empathetic challengers: direct, caring feedback combined with praises to help each other grow professionally

Bold & creative contrarians: think differently to achieve greatness, try new approaches

⚡ How we move fast — We fight complexity and focus on what matters most

Disciplined in execution: taking decisive actions with focus that compounds success over time

Fight for simplicity: only high impact processes, smart frugality

💡 The Missions

Alan has grown to nearly 900 Alaners , with close to 300 hires completed in H1 2026 alone .

The Workplace team is the engine behind the experience Alaners have every day — from their first day to the daily rhythm of office life. As the company scales, we need to scale with it:

enhancing Alaners' experience wherever they work from, whether through the operational backbone of the office (vendors, procurement, RSE)

or through the community moments that bring Alaners together — major events, simple rituals, and the art of designing genuine connection across teams and hubs.

We are opening one recruitment stream looking for two distinct profiles — both sitting in the Workplace community, both contributing to the same mission, but with distinct ownership areas.

When you apply, you're applying to a single stream . Throughout the process, we'll determine together which scope fits you best.

Both roles share the same contract: Workplace Experience .

While each profile comes with a clear focus area from the start, scopes are designed to evolve within the team, giving real room to grow over time.

The positions are based in Paris and require an onsite presence at least 4 days per week .

Detailed missions — shared across both profiles

Lead and support projects for the long-term improvement of our work environment as we grow

Contribute to Alan's growth through building and running scalable processes and documentation, leveraging data, AI and automation

Manage external providers and stakeholders: contractualization, invoicing, performance monitoring, tenders

Create and maintain secure, safe and comfortable work environments for all Alaners, in line with our Healthy Business positioning

Interact daily with cross-functional teams:

People — culture, onboarding and offboarding, perks, analytics, labor law

IT — facilities, network, room equipment, process automation, analytics

Security — office and work environment safety policies, crisis reaction

Finance — budget monitoring, taxes, invoicing, cost optimization

Legal — compliance, agreements

Contribute to the "on-call" rotation (daily run Office Management tasks)

👀 The two profiles we're looking for

Profile A — Office Management, Procurement & RSE (level range targeted on our level grid: B0-B1)

Specific missions

Run day-to-day office operations at Valmy — our Paris HQ: office tours, maintenance follow-up, supply and equipment management

Manage and challenge the full vendor portfolio: onboarding, performance monitoring, contract tracking, invoicing, RFPs

Own office procurement: purchases, budget tracking, cost optimization, reporting

Lead Alan's RSE (Corporate Social Responsibility) approach: audit current practices, benchmark comparable organizations, build a prioritized action plan and drive concrete initiatives

Key outcomes by 1 year

Office operations at Valmy are running smoothly and reliably — daily rounds, maintenance follow-up and supply management are handled with no recurring gaps

Vendor portfolio is documented and tracked: contracts, invoices and performance are monitored consistently

Led at least two vendor reviews or benchmarking processes, produced clear findings and took corresponding decisions autonomously

Led an RSE audit: assessed what exists at Alan, benchmarked comparable organizations, proposed a realistic and prioritized action plan, and launched at least 2 concrete actions

Automated at least 3 manual or recurring tasks

You may be a great fit if you are:

An Office Manager with 2–4 years of experience, with a procurement or vendor management dimension, from a scale-up or fast-growing company

A Facilities coordinator who has managed multiple vendors simultaneously and owned budget lines

An operational profile with concrete RSE delivery experience

Profile B: Events, Engagement & Internal Communication

Target level on our level grid: B1-C1

Role mission

Own and develop Alan’s approach to events, engagement and internal communication. You will combine strategic thinking with hands-on execution to create meaningful connection rituals across our different locations and ways of working, while making thoughtful budget and prioritization decisions.

Specific missions

Define and evolve an annual events and engagement strategy aligned with Alan’s culture, work-from-anywhere policy and international development

Build and deliver a prioritized calendar of global events, local rituals and office-life initiatives, balancing impact, inclusiveness and cost

Bring creativity and resourcefulness to the design of memorable experiences that strengthen belonging across all Alaners, including those in our hubs in France, Belgium, Spain, Canada and beyond

Build and run a consistent internal communication layer around events and office life, working closely with the People team and Knowledge Manager on messaging, timing and formats

Own the events and engagement budget end-to-end: planning, allocation, forecasting, tracking, prioritization, negotiation and reporting

Manage event vendors and partners end-to-end, including agencies, caterers and venues, from sourcing and briefing to contracting, negotiation, invoicing and performance review

Own goodies and branded merchandise, including selection, logistics, stock management and cost tracking

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