Patient Access Representative III, Med Center I, 8:00a-4:30p

Primary Location:

Med Center I - W Market - ULP - AMG

Address:

515 W Market Street
Louisville, KY 40202


Shift:

First Shift (United States of America)

Job Description Summary:

The Patient Access Representative III is responsible for communicating with patients and physicians in a timely and professional manner both verbally and electronically. As a first point of contact for all VIP patients and providers, handling urgent referrals, as well as all web appointment requests, the representative will create a positive impression for UofL Physicians while scheduling patient appointments according to clinic operating standards.

Job Description:

Answer all incoming calls with exceptional customer service with a focus on compassionate patient centered care

Schedule new, return, internal employee, and referring provider VIP appointments within multiple groups

Review incoming website appointment requests and handle in a concierge style manner by acting as one point of contact for our patients in scheduling appointments across the organization in a timely manner

Accurately schedule patient appointments in accordance with physicians’ template and guidelines using access center technologies

Regularly monitor guided schedule documents to ensure up to date scheduling compliance

Determine appropriate physicians for all non-directed referrals

Reschedule patients using proper functions

Field non-clinical patient questions or transfer to appropriate clinical parties

Set patient’s expectations for their visit ensuring an excellent patient experience

Call patients to reschedule appointment when clinic is cancelled

Use Allscripts, Centricity Business, online paging systems as well as retrieve information from other hospital systems

Treat all matters confidentially concerning patient information according to HIPAA guidelines.

Adhere to group productivity and quality metrics

Maintains compliance with all company policies, procedures and standards of conduct

Complies with HIPAA privacy and security requirements to maintain confidentiality at all times

Performs other duties as assigned

• A note on required work experience:
• For internal promotions, equivalent experience as a Patient Access Representative II in 2+ assigned specialty groups will substitute for the work requirement.

Additional Job Description: