People Operations Coordinator (Internal Only)

About the team:

The People Operations Team are a driven, creative, passionate, and caring team that loves a good challenge. We are dedicated to inspiring, engaging, supporting, and maximizing the value of our people which drives profitability, productivity, customer satisfaction, and employee retention. As a team, we provide people with guidance, advocacy, support, recognition, and tools in order to develop their skills so they can grow personally and professionally. In a nutshell, we are the culture ambassadors who provide meaning, connection, and purpose to help people succeed in their roles and enjoy the work they do.

Who we are looking for:

We're looking for an organized, detail-oriented, and service-driven People Operations Coordinator who thrives in a fast-paced environment and enjoys being the support that keeps things running smoothly. If you're a reliable multitasker who values confidentiality, communicates well, and finds genuine reward in helping others succeed, we'd love to hear from you.

Still interested? Here’s what the role looks like:

In the People Operations Coordinator position, you'll provide administrative and operational support to the Safety Specialist and the People Operations Admin Team. You'll maintain safety records and documentation, manage purchase requisitions, reimbursements, and payments, handle inventory and supply requests, and assist employees with access credentials (DBIDS). It's a hands-on, varied role where you'll keep administrative workflows moving—no two days exactly the same. Other job responsibilities include:

Safety Administration

Assist the Safety Specialist with preparation, organization, formatting, and maintenance of Safety SOPs.

Assist in developing and updating safety-related procedures, forms, checklists, and documentation.

Maintain organized electronic and physical safety records.

Assist with tracking safety inspections, corrective actions, training, certifications, and other safety-related documentation.

Coordinate administrative follow-up for safety initiatives and assigned action items.

Assist with preparing reports, spreadsheets, correspondence, and other safety-related materials.

Assist with scheduling and coordinating safety meetings, training, inspections, and related activities.

Administrative & Financial Support

Provides administrative support for a variety of employee, customer, financial, procurement, inventory, and operational processes across GTA.

Administers and maintains DBIDS-related processes, including processing requests, maintaining required documentation, coordinating information, and assisting employees with administrative requirements related to access credentials.

Processes and maintains Employee Courtesy Service Program (ECSP) requests and related documentation, ensuring information is complete, accurate, and processed in a timely manner.

Assists with customer barter transactions, including receiving and organizing supporting documentation, coordinating approvals or required information, maintaining records, and ensuring transactions are properly processed.

Prepares and processes purchase requisitions and related documentation for various departments and operational needs.

Coordinates employee inventory and supply requests, including equipment, uniforms, business cards, and other company-issued items; works with appropriate departments or vendors to facilitate fulfillment and maintain accurate records.

Processes and coordinates reimbursements (including, but not limited to, LSA reimbursements and employee expense etc.), including reviewing supporting documentation, verifying required information, routing items for appropriate approval, and maintaining records of completed transactions.

Processes check payments received through mail and designated drop-box locations, including recording, organizing, and entering payments into the appropriate financial system.

Maintains organized records of administrative and financial transactions, including invoices, requisitions, reimbursements, payments, purchase orders, and other supporting documentation.

Assists with Executive Hospitality administrative needs, including shopping for designated supplies and maintaining appropriate inventory of hospitality-related items.

Receives, sorts, and coordinates incoming and outgoing company mail, ensuring documents and correspondence are routed to the appropriate individuals or departments in a timely manner.

Maintains confidentiality and exercises appropriate discretion when handling employee information, financial records, customer information, company documents, and other sensitive business information.

Performs other administrative duties and special projects as assigned to support the operational needs of the organization.

Candidates must show

Ability to promote the Company culture, vision, mission, and values to all employees, vendors, clients and, business

Customer Service – You ensure the customer experience is at the forefront and you go to great lengths to ensure their needs are properly addressed and in a timely

Strong sense of accountability ; be self-motivated, positive, professional in approach, and works

Results driven with proven problem solving and critical thinking skills , and the ability to effectively read, write and give oral presentation(s).

Strong organization skills with an ability to prioritize and plan work activities, uses time efficiently, organizes or schedules other people and their tasks, in a fast-paced

Organizational support – ability to follow company policies and procedures in accordance with contract/agreement(s) and Company Goals, completes administrative tasks thoroughly, accurately, promptly, and efficiently as possible with respect to human resources, financial management, and profitability

Attendance/Punctuality – is consistently at work and on time for scheduled shift and department or customer scheduled Ensures work responsibilities are covered when absent.

Technical skills – constantly strives to increase technical knowledge to improve training tools through latest product knowledge, industry knowledge, and

Decision making – makes sound, well informed, fact-based decisions and seeks guidance when

Growth – own your personal growth and Be Curious, stay Committed, and Continuously learn.

This is what you need to have:

Minimum HS Diploma or GED equivalent

Proven work experience in an administration capacity

Strong communication skills verbal and written

Highly organized with strong capability to multitask and finish assigned projects before deadline dates

Ability to actively listen and to persuasively convey ideas and recommendations; keen awareness of and sensitivity to maintaining confidentiality across all levels of the organization

Ability to establish and maintain effective working relationships

Ability to perform accurately in a detailed oriented environment

Ability to analyze information and recommend solutions

Ability to work with minimal or no supervision

Proficient with Microsoft Office (Word, Outlook, Excel), eLation

Familiarity with office equipment, like printers, fax, scanning and emails

Maintains a regular punctual, and consistent attendance

Must be able to work on weekdays and available on weekends (for company events or as needed) to meet the needs and goals of the business

Must possess a valid Guam Driver’s License and be willing to travel to various locations.

Must be able to work any shift and weekends, variable schedule(s) as necessary to meet the needs and goals of the business.

If you are still interested and the values below resonate with you, apply today!

GTA Val-You’s:

Our Customers Matter. Build Trust Through Respect. Be Accountable. Learning is Growth. Lead with Care. Win Together. Be a Game Changer.

Teleguam Holdings LLC dba GTA is an Equal Opportunity Employer

Teleguam Holdings LL