Professional Learning Coordinator

Description

Position Summary

The Professional Learning Coordinator supports the day-to-day operations of professional learning for the department, ensuring engagements run smoothly from planning through follow-up. This role sits at the intersection of logistics, vendor relations, and internal communication; the person who makes sure sessions start on time, materials are ready, records are accurate, and everyone involved (staff, vendors, presenters) has a good experience partnering with the department.

Essential Functions

Learning Engagement Coordination

· Serve as a point of contact for contracted vendors and outside providers

· Manage logistics for professional learning sessions: venue/room reservations, materials, technology setup, catering where applicable, and day-of troubleshooting

· Track engagement timelines and proactively

· Maintain accurate, organized records of sessions, attendance, vendor contracts/invoices, and participant feedback (use of Monday.com)

Vendor and Provider Relations

· Maintain positive working relationships with contracted vendors and providers, treating them as long-term partners

· Respond to inquiries and requests promptly and professionally

· Coordinate contract logistics (scheduling, payment processing coordination, documentation)

· Represent the department well in every interaction

LMS Management

· Support the department's Learning Management System: course setup

· Generate usage/completion reports

Administrative Support

· Maintain the EDNAU calendar, ensuring it reflects accurate, up-to-date scheduling for all department learning activities

· Provide general administrative support to the department: correspondence, data entry, and document preparation

Culture and Innovation Support

· Help cultivate positive staff sentiment toward professional learning by ensuring engagements are well-run

· Provide logistical and administrative backing for current and emerging innovative projects

* This position is fully in person. After successfully completing the first 90 days, employees will have the option to work remotely one day per week.

Pay range: $18-20 hourly

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Requirements

Dispositional Competencies

· Organized under pressure. Can manage multiple concurrent engagements, deadlines, and vendor relationships

· Service-oriented. Treats vendors, providers, and internal staff with the same level of care

· Detail-oriented recordkeeper. Comfortable maintaining accurate records

· Comfortable with systems. Willing to learn and maintain LMS platforms and calendar tools

· Positive presence. Contributes to a culture of growth and development

Preferred Qualifications

· Experience in an educational, corporate training, or professional development setting

· Experience with LMS administration

· Experience coordinating with external vendors or contractors

· Strong written and verbal communication skills