Program Support Specialist

Summary

This position is located in the Office of the Area Director (OAD). The incumbent provides key professional level administrative services and support to the OAD and Executive Officer. A REAL ID will be required beginning May 7, 2025, in accordance with 6 C.F.R. 37.5 (2021).

Duties

General Office Administration, Management and Technical Support: Provides assistance in formulating, implementing and administering established goals and priorities. Ensure resources meet program needs. Serves as coordinator for work assignments such as: Area Awards, Policies, Delegations, and Public Affairs. Arranges, promotes and organizes conference, staff training and high level meetings. Identifies opportunities for efficiencies in administrative systems and processes. Travel coordination and processing: Serve as travel coordinator Serves as a travel auditor, ensuring proper documentation and regulatory commpliance. Serve as conferences and efficient spending coordinator, ensuring compliance with applicable policies and directives. Personnel Management: Prepares all personnel actions and assures proper and efficient processing by inclusion of position descriptions, justification, and/or supporting documentation or information. Serve as Area Training Officer and the Division Registrar in the Health and Human Services Learning Management System. Provides policy guidance. Serve as Area Ethics Coordinator. Procurement: Assembles or coordinates the annual program acquisition plan and delivery to contracting. Serve as the Unified Financial Management System requestor Policies: Organizes/disseminates policies, program guidelines and procedures. Technical Writing/Editing/annual Reporting: Reviews memo, letters, technical reports, and project documents Drafts, synthesizes, and edits documents. Area Office Timekeeper: Serves as a Timekeeper Routinely maintains timekeeping reconciliations; resolving any discrepancies. Maintains confidentiality.

Qualifications

To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. MINIMUM QUALIFICATIONS: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service obtained in either the private or public sector performing the following type of work and/or tasks: GS-09: 1 year of specialized experience that equipped me with the particular knowledge, skills and abilities to successfully perform the duties of this position. This experience is related to the work of the position and equivalent to at least the GS-07 level in the Federal service as described in the vacancy announcement. Examples include: Experience providing clerical, technical and administrative assistance to a higher echelon department. Experience preparing travel arrangements and travel vouchers; timekeeping, preparing reports, ordering supplies and equipment, records management, purchasing requisitions and related documentation, technical writing and editing or documents, coordination of administrative support services to staff and external customers in order to investigate, evaluate and resolve a variety of problems and/or conditions. OR completed a master's or equivalent graduate degree or 2 full years (36 semester hours) of progressively higher level graduate education leading to such a degree, such education must demonstrate the knowledge, skills, and abilities necessary to do the work or LL.B. or J.D., if related. OR combination of education and experience that when combined fully meet the minimum qualifications for this position. The total percentage equals at least 100 percent to qualify for this GS-07 grade level. Time In Grade Federal employees in the competitive service are also subject to the Time-In-Grade Requirements: Merit Promotion (status) candidates must have completed one year of service at the next lower grade level. Time-In-Grade provisions do not apply under the Excepted Service Examining Plan (ESEP). You must meet all qualification requirements within 30 days of the closing date of the announcement.

Education

This position has an education requirement. If you are substituting education for experience; You are strongly encouraged to submit a copy of your transcripts or a list of your courses including titles, credit hours completed, and grades. Unofficial transcripts will be accepted in the application package. Official transcripts will be required from all selectees prior to receiving an official offer. Only attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education may be credited. Applicants can verify accreditation at the following website: https://www.ed.gov/accreditation. If you are using foreign education to meet qualification requirements, you must send a Certificate of Foreign Equivalency with your transcript in order to receive credit for that education. For further information, visit https://sites.ed.gov/international/recognition-of-foreign-qualifications/.