Project Admin (Traveling)

Project Admin

Type: Temporary | 1 year

Schedule: 6x10s, Monday–Saturday | Per diem paid 7 days/week

Job Overview

We are seeking an organized, detail-oriented Project Administrator to support daily administrative and operational functions on our Daytona construction site. You'll work closely with the Project Manager, Site Superintendent, foremen, and trades teams (millwrights, ironworkers, welders, etc.) to keep the project running smoothly. This is a fast-paced, on-site role requiring a proactive, hands-on individual.

Responsibilities

Administrative Support

Maintain project documentation: contracts, permits, and site records

Prepare daily, weekly, and monthly reports

Schedule meetings, prepare agendas, and take minutes

Track deliverables and timelines to ensure deadlines are met

Maintain accurate timekeeping records for site personnel and submit to payroll

Project Coordination

Support the PM and Superintendent with coordination of site activities and resources

Assist with procurement, inventory tracking, and delivery coordination

Monitor project budgets, invoices, and expenses

Coordinate communication between foremen and management

Manage document control to keep site records current

Compliance & Safety

Track safety certifications, licenses, and required training

Support safety protocol compliance and site inspection reporting

Help organize safety meetings and file required documentation

Communication & Liaison

Serve as point of contact between management, on-site trades, and vendors

Facilitate coordination between field operations and head office

Problem Solving

Proactively flag and help resolve delays, document inconsistencies, or resource shortages

Requirements

High school diploma/GED required; Associate's or Bachelor's in Business Administration, Construction Management, or related field a plus

2+ years administrative experience, preferably in construction or industrial projects

Procore experience highly preferred

Timekeeping experience required

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

Strong organizational, multitasking, and communication skills

Comfortable working on-site in a physically demanding, outdoor environment

Working Conditions

Primarily on-site in a construction environment

Exposure to varying weather conditions

Occasional travel between job sites/offices