Project Coordinator (m/w/d)

About the Role

We're looking for a Project Coordinator (m/w/d) to support delivery of our software and robotics projects — from our AgileCore platform to customer applications on production floors. You'll coordinate activities, track requirements, report on status, and keep deliverables on time, working closely with engineers, product managers, and customers.

We move fast, so we need someone energized by that pace — proactive, structured, and comfortable driving topics forward independently. You'll also help shape our project management practices and explore how AI tools can improve how the team works.

What You'll Do

Coordinate multiple projects: track status, milestones, dependencies, and ownership

Build and maintain project plans, timelines, and trackers with engineers and PMs

Spot risks and blockers early, flag them, and follow up until resolved

Prepare status reports, management updates, agendas, and meeting minutes

Present progress to management, stakeholders, and customers

Align cross-functional stakeholders on priorities and responsibilities

Handle procurement: quotations, purchase requisitions, lead times, supplier contact

Support change management: communications, stakeholder engagement, prioritization

Help build and improve PM processes and templates as we grow

Build technical fluency in robotics/software to judge plans critically

What We're Looking For

2–5 years coordinating technical projects (software, robotics, automation, or similar)

Experience juggling multiple projects in a fast-paced environment

Strong organizational skills and the ability to manage competing priorities

A track record of creating structure yourself — planning, tracking, reporting, or documentation — rather than just working within someone else's system

Excellent communication and stakeholder management; able to distill complexity for busy people

Experience with management presentations and reporting

Proactive and independent — you set priorities, ask questions, and follow through

Comfortable in a fast-moving, still-forming environment

Enthusiasm for using modern and AI tools in daily work

Fluent English

Hands-on with Excel, PowerPoint, Teams, SharePoint, and tools like Jira/Confluence

Nice to Have

Background in robotics, automation, mechatronics, or manufacturing

Technical degree (engineering, CS, mechatronics, or equivalent) — no coding required, but enough to follow engineering discussions

Purchasing experience: quotations, requisitions, lead times, supplier communication, ERP/SAP

Familiarity with project management frameworks

Experience in a scale-up or high-growth environment

Willingness to travel to customer/partner sites

German helpful; Chinese a plus

What we offer

A dynamic high-tech company, combined with financial soundness and world-class investors.

Join an interdisciplinary, international team with 60+ different nationalities in a collaborative work environment.

Lots of development opportunities as we continue to grow.

Challenging tasks and impactful projects alongside experts that enable professional and personal growth.

Corporate Benefits Program covering health, mobility, and learning for 100€ net per month.

Modern office facilities with a rooftop terrace overlooking Munich, free drinks & fruits, and regular company events contribute to a good working environment

About us

Agile Robots SE is an international high-tech company based in Munich, Germany with a production site in Kaufbeuren and more than 3500 employees worldwide. Our mission is to bridge the gap between artificial intelligence and robotics by developing systems that combine state-of-the-art force-moment-sensing and world-leading image-processing technology. This unique combination of technologies allows us to provide user-friendly and affordable robotic solutions that enable intelligent precision assembly.

This is made possible by our employees, who bring out the best in each and every day with creativity and enthusiasm. Become part of this team and shape the future of robotics with us!

We are proud of our diversity and welcome your application regardless of gender and sexual identity, nationality, ethnicity, religion, age, or disability.