Project Management Associate

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Position Overview

The Project Management Associate is a mid-level position within the Project Management Team (PMT) that provides critical support for project lifecycle activities, configuration management, asset tracking, logistics coordination, and project monitoring. This role serves as a position for individuals seeking to develop comprehensive project management skills while contributing to operational excellence across the program. The ideal candidate will bring experience in software development lifecycle processes and stakeholder engagement.

Primary Responsibilities

Project Lifecycle Support

Assist with project planning activities including schedule development, milestone tracking, and deliverable coordination

Support project initiation activities such as charter development, requirements gathering, and baseline establishment

Track project metrics, key performance indicators (KPIs), and status across multiple concurrent projects

Coordinate with cross-functional teams to support project execution activities

Facilitate project meetings, document action items, and track decisions

Assist in the preparation of project status reports, dashboards, and executive briefings

Support project closeout activities including lessons learned documentation

Software Development Lifecycle (SDLC) Support

Engage with stakeholders throughout the software development lifecycle from requirements gathering through deployment

Facilitate product owner workshops and requirements elicitation sessions for software application development projects

Document and track software requirements, user stories, and acceptance criteria

Coordinate sprint planning activities, backlog refinement, and release planning for Agile/DevSecOps projects

Assist in coordinating software testing activities, user acceptance testing (UAT), and deployment schedules

Track software defects, enhancement requests, and change requests through resolution

Maintain software project documentation including technical specifications, design documents, and release notes

Stakeholder Engagement

Serve as a liaison between technical teams, product owners, and business stakeholders

Facilitate communication and collaboration across development teams, operations teams, and end users

Conduct stakeholder interviews to gather requirements and understand user needs

Translate technical information into business-friendly language for non-technical stakeholders

Support change management activities by communicating project impacts to affected stakeholders

Coordinate stakeholder reviews and feedback sessions for software deliverables

Maintain stakeholder communication plans and ensure timely updates

Configuration Management

Maintain the configuration management database (CMDB) with accurate and up-to-date asset information

Track all program hardware, software, licenses, and equipment assets throughout their lifecycle

Process configuration change requests through established workflows and change control procedures

Document configuration baselines and assist with version control activities

Support configuration audits and reconciliation activities to ensure inventory accuracy

Coordinate asset tagging, labeling, and physical tracking activities

Maintain configuration item records from procurement through disposal

Generate asset utilization reports and inventory status reports for leadership

Asset Tracking and Inventory Management

Conduct regular inventory audits and maintain accurate asset records

Track equipment locations, assignments, and transfers across program sites

Coordinate with procurement and finance teams on asset acquisition and disposal

Monitor asset lifecycle stages and coordinate maintenance or replacement activities

Support asset allocation planning for new projects and initiatives

Maintain audit trails and documentation for asset accountability

Logistics Coordination

Support facility requirements including meeting space, equipment setup, and material coordination

Coordinate equipment and material procurement, delivery, and deployment

Manage shipping and receiving activities for program assets

Support vendor coordination and third-party logistics activities

Maintain logistics calendars and coordinate scheduling to prevent conflicts

Change Management Support

Process change requests and route through appropriate approval workflows

Assess the impact of proposed changes on project scope, schedule, budget, and configuration baselines

Document change decisions and maintain change history logs

Update project documentation, plans, and configuration records following approved changes

Communicate changes to affected stakeholders and teams

Support change control board (CCB) meetings with documentation and coordination

Monitoring and Reporting

Track project milestones, deliverables, and schedule performance

Monitor budget utilization and resource allocation across projects

Produce regular status reports, dashboards, and metrics for project leadership

Identify and escalate risks, issues, and blockers that may impact project success

Maintain risk and issue registers with current status and mitigation plans

Support data collection and analysis for program performance metrics

Team Coordination

Coordinate activities across project teams, technical teams, and support functions

Schedule and facilitate team meetings, stand-ups, and working sessions

Maintain project repositories, shared drives, and collaboration platforms

Support resource coordination and capacity planning activities

Assist with onboarding new team members to project activities and tools

Qualifications

2 years of professional experience in any combination of the following areas:

Software Development Lifecycle (SDLC): Demonstrated experience working within software development environments and understanding of SDLC phases (requirements, design, development, testing, deployment, maintenance)

Stakeholder Engagement: Proven experience engaging with diverse stakeholders including technical teams, business users, and leadership

Product Owner Facilitation : Facilitate product owner requirements gathering, user story development, and backlog management for software application development projects

Project Coordination: Experience supporting project activities including planning, tracking, reporting, and coordination

Configuration/Asset Management: Experience with configuration management, asset tracking, or inventory management processes

Documentation: Strong documentation skills with experience creating project plans, status reports, or technical documentation

Preferred Qualifications

Education

Bachelor's degree in Project Management, Business Administration, Finance, Information Technology, Computer Science, Engineering, or a related field

Certifications

Project Management Professional (PMP) or Certified Associate in Project Management (CAPM)

Agile/Scrum certifications (Certified ScrumMaster, Professional Scrum Master, SAFe Agilist)

ITIL Foundation certification

CompTIA Project+