Proposal Specialist

Job Purpose

The Proposal Writer is responsible for creating compelling, persuasive, and high-quality proposals that help secure new business opportunities and support the company’s growth in the software development and IT services domain. This role involves close collaboration with cross-functional teams and leadership to craft winning responses to RFx opportunities and ensure consistency, accuracy, and impact in every submission.

Job Duties and Responsibilities

Drive Opportunities: Identify and analyze RFx (RFI/RFP/RFQ/RFB) opportunities and collaborate with internal teams to shape effective proposal strategies.

Proposal Development: Write clear, concise, and persuasive proposals tailored to various technical and business audiences.

Collaboration: Work closely with subject matter experts across sales, technical, UX, product, and delivery teams, as well as internal stakeholders for key inputs and reviews.

Quality Assurance: Ensure all proposals meet company standards for format, accuracy, and presentation while maintaining strict submission deadlines.

Continuous Improvement: Maintain and enhance proposal templates, content libraries, and workflow automation tools for efficiency and consistency.

Sizing & Pricing Support: Assist in effort estimation and pricing for small to medium app development and maintenance projects under the guidance of the Bids Lead.

Required Qualifications

Education

Bachelor’s degree preferable in Computer Science, Information Technology, English, or a related field .

Experience

6-10 years of experience in proposal writing , preferably in software development or IT services .

Knowledge, Skills, and Abilities

Excellent written and verbal communication skills with a strong command of English.

Ability to write persuasively and adapt tone/style to suit different audiences.

Proficiency in Microsoft Office Suite and Google Workspace .

Familiarity with proposal automation tools and formatting best practices.

Strong organizational and time management skills with the ability to manage multiple deadlines.

Collaborative mindset with the ability to work effectively with diverse teams and leadership levels.

Preferred Qualifications

Experience writing proposals for app development and maintenance projects .

Exposure to workflow automation or no-code tools .

Familiarity with RFx processes in Canadian or North American markets .

Advanced proficiency in Microsoft Word or Google Docs formatting .

Working Conditions

Work Arrangement: Fully remote, based in India.

Reporting Structure: Reports to the Bids Lead .

Work Hours: Must have a 2–3 hour overlap with Pacific Standard Time (PST) to facilitate collaboration with North American teams and leadership.

Collaboration: Regular interaction with cross-functional teams across Canada and India.

Why Join Us

Impactful Work: Your proposals will directly contribute to winning business and driving enterprise digital transformation.

Collaborative Culture: Work closely with senior leadership, founders, and cross-functional teams across Canada and India.

Career Growth: Access mentorship and structured development in proposal writing, solutioning, and business development.

Global Exposure: Work with North American markets and cutting-edge public sector Projects.

Living AOT’s Values

Our values guide how we work, collaborate, and grow as a team. Every role at AOT is expected to embody and promote these values:

Innovation : We pursue true innovation by solving problems and meeting unarticulated needs.

Integrity : We hold ourselves to high ethical standards and never compromise.

Ownership : We are all responsible for our shared long-term success.

Agility : We stay ready to adapt to change and deliver results.

Collaboration : We believe collaboration and knowledge-sharing fuel innovation and success.

Empowerment : We support our people so they can bring the best of themselves to work every day.