Proposal Writer

Proposal Writer

• Location: Austin, TX or Washington, D.C (Hybrid on-site, with up to 5% travel)
• Clearance Requirement: U.S. Citizen with the ability to obtain a security clearance

About NODA

NODA is a Veteran-owned, venture-backed technology company that is transforming how unmanned systems collaborate in complex, mission-critical environments. We are developing next-generation solutions that enable the autonomous orchestration of heterogeneous unmanned systems across air, sea, land, and space with vital applications in the defense, intelligence, and commercial sectors.

Joining NODA means working on meaningful technology that pushes the boundaries of autonomy alongside a team that thrives on innovation, rapid iteration, and collaboration.

The Role

We are seeking a Proposal Writer to translate NODA AI's capabilities, technical approach, and mission impact into clear, persuasive content that strengthens our competitive position and helps move opportunities from early pursuit through award.

Your work will span the full pursuit lifecycle, from early customer shaping and pre-RFP activities through formal proposal development and submission. You will develop content across RFIs, RFPs, RFQs, Sources Sought responses, white papers, solution briefs, capability statements, executive summaries, technical and management volumes, past performance narratives, and other strategic pursuit materials.

This is a hands-on role for a writer who thrives on turning complexity into clarity. You may start with a solicitation, an engineering conversation, a technical diagram, or an incomplete set of inputs, identify what is missing, and drive the content to a polished final product. Great proposal writing does more than answer the requirement. It makes the case for why NODA AI should win.

Key Responsibilities

Serve as a primary writer across the full range of Government and customer-facing pursuit materials, including RFIs, RFPs, RFQs, white papers, solution briefs, capability statements, executive summaries, past performance narratives, and technical and management volumes

Analyse solicitations, statements of work, evaluation criteria, and acquisition documentation to develop content that is compliant, responsive, persuasive, and tailored to the opportunity

Partner with Capture, Business Development, Programs, Product, Engineering, and leadership to develop proposal narratives aligned with capture strategy, win themes, discriminators, customer priorities, and mission needs

Translate complex technical and operational concepts across software, autonomy, AI, systems integration, hardware, and fielded capabilities into clear and compelling content for both technical and non-technical audiences

Interview engineers, programme leaders, account leads, and other subject matter experts to extract critical information, identify content gaps, and convert raw inputs into polished written products

Draft original content describing NODA AI's technical approaches, capabilities, architectures, implementation strategies, management approaches, and mission impact, connecting customer requirements and evaluation criteria to NODA AI's solution and differentiators

Support proposal development through storyboarding, outlining, drafting, editing, reviews, revisions, final production, and submission, incorporating stakeholder and colour-team feedback throughout

Review, edit, and integrate contributions from multiple authors into a cohesive voice and narrative, ensuring technical accuracy, clarity, compliance, and persuasiveness

Collaborate with technical teams and designers to develop graphics, diagrams, tables, and other visual elements that strengthen proposal narratives

Develop and maintain reusable proposal templates, technical narratives, capability descriptions, past performance content, and boilerplate libraries, ensuring materials remain accurate and current

Manage multiple concurrent pursuits and compressed timelines while maintaining a consistently high standard of quality

Required Qualifications

7+ years of hands-on proposal writing, proposal development, or business development writing experience, with meaningful experience supporting US Government or DoD opportunities

Bachelor's degree in Business, Journalism, Communications, or a related field

Proven ability to develop compelling content for Federal proposals, RFIs, RFPs, RFQs, Sources Sought responses, white papers, and other competitive Government submissions

Strong understanding of the Federal and DoD acquisition environment, including solicitation and proposal processes

Working knowledge of FAR and DFARS and familiarity with Federal proposal compliance requirements

Exceptional writing, editing, and storytelling skills, with the ability to turn complex, technical, or incomplete inputs into clear and persuasive narratives

Demonstrated ability to incorporate capture strategies, win themes, discriminators, customer priorities, and evaluation criteria into proposal content

Strong information-gathering skills, including the ability to identify gaps, ask the right questions, and develop complete content from disparate inputs

Advanced proficiency with Microsoft Word and PowerPoint, including complex document formatting, styles, templates, and proposal production

Due to the nature of the position, U.S. citizenship is required due to ITAR regulations, along with the ability to obtain and maintain a DoD security clearance.

Preferred Qualifications

Active DoD security clearance, Secret or higher

Experience in defense technology, aerospace, autonomous systems, or another highly regulated technical environment

Familiarity with DoD acquisition pathways and non-traditional acquisition mechanisms including OTAs, CSOs, BAAs, SBIR/STTR, and rapid acquisition efforts

Knowledge of formal proposal development methodologies including Shipley, colour-team reviews, compliance matrices, storyboarding, and competitive positioning

Knowledge of capture management principles and the broader Federal business development lifecycle

Background supporting both pre-RFP capture activities and live proposal efforts

Familiarity with proposals involving complex combinations of software, hardware, systems integration, autonomy, and fielded operational capabilities

APMP certification or another proposal or capture management credential

Skills & Attributes

Exceptional writer who turns complex, incomplete, or highly technical information into clear, concise, and persuasive content

Customer-focused, consistently connecting NODA AI's capabilities to the customer's requirements, mission needs, and desired outcomes

Technically curious, digging into software, hardware, autonomy, and operational concepts until able to communicate them credibly

Persuasive storyteller who articulates not only what NODA AI does, but why it matters and why the customer should choose us

Critical thinker who identifies missing information, weak arguments, compliance gaps, and unclear concepts rather than simply editing what is given

High ownership mindset, anticipating what is needed, taking initiative, and driving content from imperfect inputs through final submission

Detail-oriented with a high bar for accuracy, compliance, grammar, formatting, and overall proposal quality

Collaborative partner across Capture, Business Development, Engineering, Programs, and Leadership while maintaining ownership of the written product

Calm under pressure, managing multiple pursuits and compressed deadlines without sacrificing submission quality

Benefits & Perks

Our culture fosters collaboration, respect, and trust, empowering passionate people to do their best work. We offer a competitive salary, comprehensive benefits, and opportunities for career growth. In addition to an opportunity to take part in an innovative, collaborative and fast-growing business with a highly motivated and skilled