Purchase Associate

. 1. Procurement & Cost Control

Ensure timely procurement of raw materials, consumables, spares, and services required for plant operations.

Optimize procurement cost through negotiation, alternate sourcing, and rate benchmarking.

Ensure purchases are within approved budgets and follow the defined approval matrix.

2. Vendor Management

Identify, evaluate, and onboard reliable vendors for plant-related requirements.

Maintain healthy relationships with vendors to ensure quality, timely delivery, and service support.

Coordinate with vendors for issue resolution related to quality, delivery, or pricing.

3. PR to PO Management

Ensure timely processing of purchase requisitions into purchase orders.

Coordinate with internal departments such as Maintenance, Production, Utilities, and EHS to understand requirements.

Ensure accuracy in purchase orders, including pricing, delivery schedules, and statutory details.

4. Inventory & Spares Coordination

Work closely with Stores to maintain optimum inventory levels of critical spares and consumables.

Support planning to avoid stock-outs, overstocking, and material obsolescence.

Assist in spares standardization and rationalization initiatives.

5. Compliance & Documentation

Ensure procurement activities comply with company policies, SOPs, and statutory requirements.

Maintain complete and accurate documentation for POs, GRNs, invoices, and contracts.

Support internal and external audits related to procurement.

6. Contract & Rate Agreement Management

Assist in negotiation and finalization of rate contracts, AMCs, and service agreements.

Monitor validity and timely renewal of contracts.

Ensure adherence to agreed commercial and service terms.

7. Cross-Functional Coordination

Act as a coordination point between Plant departments, Finance, Stores, and Vendors.

Ensure smooth communication for deliveries, inspections, and issue resolution.

8. Process & System Support

Follow procurement processes as per ERP/system guidelines.

Support continuous improvement in procurement processes and documentation.

Assist in preparation of procurement-related MIS and reports.