Purchasing Clerk

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Baker's Bay Golf & Ocean Club is seeking a Purchasing Clerk to join the Purchasing & Logistics Department.

• The Purchasing Clerk is responsible for the day-to-day sourcing and purchasing of supplies, goods and
• equipment for all departments. The Purchasing Clerk will work closely with established vendors and freight
• companies to ensure all items purchased arrive in a timely manner. . RESPONSIBILITIES:

Assist with managing vendor relationships for our Culinary and F&B partners, track performance, and flag inconsistencies. • Efficiently track and secure purchasing documents, help build smooth work routines, follow up with internal teams and external partners and ensure all processes are followed correctly to reduce errors. • Support invoice reconciliation for shipping and keep the conversation flowing between departments and shipping timelines. • Make approved purchases and reconcile monthly spending in coordination with the COO's Executive Assistant. • Thoroughly reconcile vendor statements and ensure full alignment. • Track invoices from purveyors that need amending or haven't been reconciled by the AP Finance team. • Accurately assign invoices to the correct GL account codes. • Assist with training new teammates in the purchasing process and record system. • Assist with third-party logistics coordination and help direct shipping companies to established vendors. • Keep accurate files for everything relevant to Purchasing & Logistics — permits, signed packing slips and invoices.

QUALIFICATIONS & SKILLS: • A high school diploma required. • Prior experience in warehousing, distribution, receiving, or warehouse transportation is a plus. • A self-starter attitude and takes initiative. • Excellent communication skills both written and verbal. • Superb networking abilities. • Computer knowledge including inventory software and Microsoft Office — Excel, Word and Outlook. • A valid Health Certificate.