QC Lab Administrator

At PBI-Gordon Companies, and our subsidiaries PBI-Gordon Corporation, Pegasus Laboratories, and PetAg, Inc, our priority is people, pets, and the places they go. As employee owners, we support each other in building our careers as well as our companies. Our foundation is rooted in integrity, innovation, partnership, and pride. Come grow with us!

Position Summary

The primary purpose of this position is to perform routine laboratory systems and routine laboratory upkeep with compliance with GMPs and corporate standards.

Compensation & Benefits

Employee Ownership (ESOP): Company-funded retirement contribution of approximately 18% of pay, plus 401(k)

Competitive base salary with performance-based bonus opportunity

Comprehensive benefits package: Medical, Dental, Vision, Life, Disability, FSA, and Pet Insurance

Generous paid time off, paid holidays, and parental leave

Fitness and tuition reimbursement programs

Essential Duties & Responsibilities

Sample Management & Contract Laboratory Coordination

Receive, log, label, and store raw materials, finished products, stability samples, and special request samples in accordance with established protocols. Oversee all contract laboratory activities, including sample submission, communication with external representatives, and evaluation of testing capabilities. Track sample progress from submission through test completion using Excel-based tools, document Certificate of Analysis (COA) results, and maintain accurate records to support compliance and reporting.

Documentation & Compliance

Revise Standard Operating Procedures (SOPs), specifications, and other GMP documentation as needed.

Review laboratory logbooks for equipment usage and sample login to ensure accurate and compliant GMP documentation.

Ensure all Safety Data Sheets (SDS) are current and accessible within the company’s MSDS system in collaboration with corporate safety personnel.

Purchasing & Inventory Management

Request quotes, negotiate discounts, and place orders for laboratory supplies, chemicals, reagents, standards, and equipment while adhering to budgetary constraints.

Create purchase requisitions and complete expense reports related to laboratory and contract testing costs.

Maintain accurate inventory records and ensure adequate stock levels of chemicals, reagents, standards, and consumables to support uninterrupted laboratory operations.

Hazardous Waste & Safety Oversight

Manage the hazardous waste satellite accumulation area, ensuring proper labeling, storage, and disposal of expired or depleted chemicals and reagents.

Coordinate with warehouse personnel for timely replacement and disposal of hazardous waste containers.

Verify and dispose of expired solvents, mobile phases, and test solutions in accordance with regulatory requirements.

Perform daily safety checks to identify and mitigate potential hazards such as spills, obstructions, or fire risks.

Laboratory Maintenance & Support

Clean and organize laboratory storage areas monthly to support efficient workflows.

Maintain cleanliness and readiness of laboratory equipment, including pipette wash stations and desiccant replacements.

Ensure proper use and storage of personal protective equipment (PPE) and maintain a clean and safe laboratory environment.

Serve as the Chemical Hygiene Officer for the QC lab, including conducting annual chemical inventory updates.

Culture & Values

Demonstrate and promote the company’s core values of Integrity, Innovation, Partnership, and Pride in all daily activities.

Perform additional duties as assigned to support departmental and organizational goals.

Safety Responsibilities

Follow all company safety policies and procedures.

Participate in required safety training.

Report unsafe conditions, near misses, and incidents promptly.

Required Qualifications

Education:

Bachelor of Science desired or experience in administrative duties in lieu of education

Experience:

Specialized knowledge or training: GMP Requirements for Pharmaceutical Laboratories, Notebook documentation standards, calculations , and reporting standards.

Skills & Abilities:

Knowledge of OSHA requirements, hazard communication, and safe handling practices are required to support a compliant and safe work environment.

Microsoft Excel and Word experience required .

Be able to lift 20 pounds .

Work Environment & Culture

PBI-Gordon Companies offers a collaborative, employee-owned environment where accountability, partnership, and continuous improvement are valued. Team members are encouraged to contribute ideas, develop professionally, and grow their careers alongside the business.

Equal Opportunity Employer

PBI-Gordon Companies is an Equal Opportunity Employer. We value diversity and are committed to creating an inclusive environment for all employees.

Ready to Apply?

If you’re passionate about GMP documentation and compliance, laboratory sample management, and maintaining OSHA-compliant laboratory safety standards, we’d love to hear from you.

Apply today to join an employee-owned organization built on Integrity, Innovation, Partnership, and Pride.

PBI-Gordon Companies and its subsidiaries are proud to offer a comprehensive benefits package to eligible, full-time employees who work 30 hours per week or more. Full-time employees will become eligible to participate in benefits on the first of the month following their start date, unless stated otherwise below. (Note: Interns do not qualify for eligibility.)

Medical Insurance

We are committed to helping you and your dependents maintain health and wellness by offering voluntary, competitive medical insurance and prescription drug plan options.

Dental Insurance

Choose from two voluntary dental plans that are designed to help protect you and your dependents’ oral health.

Vision Insurance

Our voluntary vision insurance plan is designed to help protect you and your dependents eye health. Coverage is available for eye exams, frames, lenses, and contact lenses. Employee owners are responsible for 100% of the cost of this plan.

Life Insurance with Accidental Death & Dismemberment (AD&D)

We offer a company-paid $50,000 life insurance policy with AD&D. You also have the opportunity to purchase additional life and AD&D insurance for yourself, your spouse and/or your dependent children. The cost for this coverage is based on the amount you elect and your age.

Short- and Long-term Disability

Our company-paid short-term and long-term disability plans to provide income replacement in the event you are not able to work due to illness or injury. Short-term disability will provide 70% income replacement up to $1,350 per week and long-term disability will provide 60% income replacement up to $5,000 per month.

Employee Assistance Program (EAP)

EAP Services are company paid to benefit all employee-owners and their families. EAP provides up to six free counseling sessions to help you and your family members manage life stressors, solve personal or relationship concerns, and achieve your goals.

Flexible Spending Account (FSA)

Flexible Spending Plans offer employee-owners the option to set aside pre-tax monies into a medical reimbursement or dependent care account to help pay for out-of-pocket medical, dental or vision expenses or day care costs. The maximum contributions are determined by the IRS and adjusted annually. This is a use-it-or-lose-it account, meaning any funds remaining in the account following the close of the plan year will be forfeited.

Pet Insurance

We love our pets! Pet insurance options for your furry friends is offered through the ASPCA. Employee-owners can enroll and pay premiums directly to ASPCA.

Paid Holidays & Paid Time Off (PTO)

Everyone needs time off to rest and recharge! Paid time off includes Regular PTO, Personal PTO, and specified paid com