Real Estate Admin/Ops Associate

SS&C is a leading provider of mission-critical, AI-powered technology and services empowering financial services and healthcare organizations to work smarter, faster, and securely. Founded in 1986, SS&C is headquartered in Windsor, Connecticut, and has offices worldwide. More than 23,000 financial services and healthcare organizations, from the world's largest companies to small and mid-market firms, rely on SS&C for expertise, scale, and technology.

Job Description

Real Estate Admin/Ops Associate

Locations : Fort Worth, TX| Hybrid

About the Role

The Real Estate Administration & Operations Associate supports the day-to-day management of commercial, residential, and mixed-use properties. In this role, you will process property-related payments, maintain accurate records, coordinate vendors and maintenance activities, and respond to client needs. You will work closely with clients, vendors, and internal teams to resolve issues, meet important deadlines, and keep portfolio operations running smoothly.

Why Join SS&C

SS&C combines proprietary technology with deep industry expertise to support complex financial and health care operations. Our teams design, implement, and operate solutions that help clients manage data, automate processes, and scale their businesses with confidence.

You will work with industry experts, modern platforms, and evolving technologies, gaining exposure to real-world operational challenges and large-scale enterprise environments.

How You Will Make an Impact

Client & Portfolio Management

Serve as a primary point of contact for clients regarding property status, account activity, projects, and service requests.

Maintain positive client relationships through proactive communication and timely follow-up.

Support commercial, residential, and mixed-use real estate portfolios.

Assist with property sales, acquisitions, ownership transfers, and portfolio transitions.

Operations Administration & Reporting

Monitor team inboxes and respond to client, vendor, and internal inquiries.

Maintain control reports, ticklers, and operational tracking tools.

Update and maintain account information within Specialty Asset and proprietary systems.

Maintain accurate electronic records through scanning, indexing, and document management practices.

Financial Processing

Process Accounts Payable transactions including utilities, taxes, mortgage payments, maintenance expenses, and vendor invoices.

Process revenue transactions including checks, wires, ACH payments, and cash movements.

Research and resolve payment discrepancies and out-of-balance conditions.

Reconcile reports and invoices to ensure accuracy and compliance.

Reviewing, understanding and setting up loans in system

Vendor & Property Coordination

Research, evaluate, onboard, and maintain qualified vendors.

Coordinate inspections, appraisals, repairs, maintenance activities, and preservation services.

Track maintenance projects and ensure timely completion.

Compliance, Problem Resolution & Special Projects

Ensure adherence to regulatory requirements, company procedures, and client directives.

Investigate and resolve operational exceptions and service-related concerns.

Assist with client projects, data updates, and process improvements.

Required Experience

Strong client service and relationship management skills.

Excellent verbal and written communication abilities.

Proficiency in Microsoft Office Suite including Outlook, Excel, Word, and Teams.

Strong organizational, analytical, and multitasking abilities.

Knowledge of real estate operations, property management, loans, financial transactions, vendor management, and compliance requirements.

Bachelor's degree or equivalent combination of education, training, and relevant experience.

4–6 years of experience in real estate operations, property management, portfolio administration, financial processing, or related fields.

Strong proficiency in Microsoft Office Suite and ability to learn proprietary systems quickly.

Join SS&C, where innovation meets global opportunities. Click here to apply.

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Unless explicitly requested or approached by SS&C Technologies, Inc. or any of its affiliated companies, the company will not accept unsolicited resumes from headhunters, recruitment agencies, or fee-based recruitment services.

SS&C Technologies offers a comprehensive total rewards package designed to support your wellbeing, growth, and future. Our benefits include medical, dental, and vision coverage; a 401(k) plan with company match; paid time off, holidays, and parental leave; and professional development reimbursement opportunity.

Applications will be accepted on an ongoing basis until the position is filled.

SS&C Technologies is an Equal Employment Opportunity employer and does not discriminate against any applicant for employment or employee on the basis of race, color, religious creed, gender, age, marital status, sexual orientation, national origin, disability, veteran status or any other classification protected by applicable discrimination laws.