Receptionist

Position Title: Office and Guest Services Coordinator

Date Prepared: September 2026

Reports to (position): Ministry Support Coordinator

Department: Ministry Support

Status: Part-Time (Stipend)

Basic Purpose

The Receptionist/Administrative Assistant assists the church to accomplish its mission of making disciples and equipping those who do by creating a hospitable and safe office environment for guests, members, contractors, and staff while providing additional administrative support as needed.

Key Role

Provide a friendly, warm reception to guests, members, staff, and contractors calling or physically entering our facilities.

Aid in preparing materials for distribution (ie. Worship guides, First Time Guest Cups and Visitor Forms).

Assist as needed to input data as directed (i.e., attendance, spreadsheets).

Key Responsibilities

Manage the Welcome Desk volunteer schedule.

Answer incoming phone calls and direct to appropriate destination.

Courteously screen everyone attempting to enter the building during office hours.

Coordinate with staff to provide messages and receive guests as directed.

Other Responsibilities

Prepare weekly worship guides and communications for distribution.

Double check all small group attendance for the week to add names into attendance.

Run a First Time Guest report and add to First Time Guest Queues in myAspire each week.

Document some weekly and monthly event attendance in myAspire.

Assist with adding data into spreadsheets as directed.

Skills, Knowledge, and Other Success Factors

Knowledge of M365 Products (Publisher, Word, Excel, OneDrive), myAspire

Technologically oriented

Ability to communicate clearly the vision of Aspire Church San Marco

Leadership & Behavioral Qualities and Expectations

Loving, compassionate and approachable

Teambuilder, problem solver and life-long learner

Self-motivated

Servant’s heart: willingness to submit to the authority of church leadership; sensitivity to the Holy Spirit

Christ-follower and member of an Aspire Church

Supportive of the church mission

A spiritual and moral role model

Education & Experience

Background/experience with administrative functions and tasks preferred.

High school diploma required.

Associate degree or better preferred but not required.