Receptionist

Excel Prep is a specialized school committed to providing individualized education for students with developmental and learning differences. We foster a welcoming, inclusive environment that supports the growth of our students, families, and team members.

• Position Overview:
• We are seeking a personable, organized, and detail-oriented Administrative Coordinator to serve as the first point of contact at our front desk. This position plays a key role in supporting school operations, managing scheduling and admissions tasks, and ensuring effective communication between families, staff, and visitors. The ideal candidate has a solid background in administration, strong interpersonal skills, and thrives in a dynamic, student-centered environment.

Key Responsibilities:

Greet and assist families, students, and visitors in a warm and professional manner

Manage incoming phone calls and emails; route messages appropriately

Maintain accurate student and employee records with confidentiality

Provide administrative support to school leadership and instructional staff

Coordinate scheduling for meetings, school events, appointments, and staff coverage

Support the admissions process by managing inquiries, scheduling tours, processing applications, and maintaining enrollment records

Organize and manage office supplies, mail, and general front desk operations

Communicate school updates and important information to families and staff

Support daily school functions to ensure smooth front office workflow

Qualifications:

High school diploma or equivalent required; associate’s or bachelor’s degree preferred

2+ years of administrative or front desk experience, ideally in education or healthcare

Strong verbal and written communication skills

Highly organized with excellent attention to detail

Proficiency in Microsoft Office (Word, Excel, Outlook); familiarity with databases is a plus

Professional discretion and ability to manage sensitive information

Dependable, proactive, and able to work independently and collaboratively

Comfortable in a fast-paced setting with regular interaction with families and staff

Preferred Qualifications:

Experience in a school or special education setting

Familiarity with student information systems or school-based administrative processes

Previous experience with scheduling and/or admissions support

Why Join Excel Prep:

Be part of a mission-driven organization making a meaningful impact

Supportive and collaborative team environment

Competitive compensation based on experience

Opportunities for professional growth and development

Benefits:

401(k)

Dental insurance

Health insurance

Paid time off

Schedule:

Day shift

Monday to Friday

No weekends

Ability to Commute:

Champaign, IL 61825 (Required)

Ability to Relocate:

Champaign, IL 61825: Relocate before starting work (Required)