Records and Information Management Specialist

Summary

The Office of the General Counsel (OGC) serves as legal advisor to the CFTC's Commission, the Chair, the Executive Director, and the Agency as a whole. OGC's legal advice includes, but is not limited to, areas such as Agency litigation, statutory and regulatory interpretation, rulemaking, analyses of proposed legislation, and other legal issues arising in connection with the administration and enforcement of the Commodity Exchange Act (CEA).

Duties

This position is located in the Secretariat and Information Management Branch in the OGC. The Records and Information Management Specialist builds and carries out the work of the Commission's Records and Controlled Unclassified Information (CUI) Office (RCO). At the full performance level the incumbent has the following responsibilities: Advise staff on records management and Controlled Unclassified Information (CUI) requirements by providing expert technical guidance aligned with the Federal Records Act, 32 CFR 2002, and Commission policies and procedures. Assess the effectiveness of records management and CUI programs by conducting information‐gathering efforts, needs analyses, and gap assessments, and recommend improvements through briefings, studies, and policy proposals. Design, implement, and maintain records management and CUI requirements across enterprise technology platforms (e.g., M365, PowerPlatform, ServiceNow) by collaborating with IT, cybersecurity, privacy, and other information‐management stakeholders. Develop and manage records management and CUI policies, procedures, training, and disposition schedules by researching best practices, drafting and finalizing guidance, coordinating stakeholder input, and monitoring implementation. Coordinate enterprise records operations by managing the offsite records storage program as the contracting officer's representative (COR), training users, overseeing destruction of temporary records, and transferring permanent records to NARA. Deliver organization‐wide records management and/or CUI training and support continuity of operations by developing, implementing, and maintaining the agency's vital records program.

Qualifications

CT-11 Level: To qualify for the CT-11 level you must have at least one year of specialized experience equivalent to the next lower grade (GS/CT-09 level). Specialized experience includes but is not limited to: Experience applying records and information management principles to support the development and maintenance of records schedules, policies, and procedures. Experience analyzing business processes and information flows to create basic flowcharts used to improve handling of electronic records and information. Experience utilizing established analytical methods and software tools to extract data, prepare routine reports, and support program reviews and recommendations. OR 3 full years of progressively higher-level graduate education or doctoral degree (Ph.D. or equivalent) related to the position Or a combination of graduate level education and specialized experience that together meet the qualification requirements of this position. CT-12 Level: To qualify for the CT-12 level you must have at least one year of specialized experience equivalent to the next lower grade (GS/CT-11 level). Specialized experience includes but is not limited to: Experience conducting studies and analyses of records and information management programs to identify gaps, evaluate program effectiveness, and recommend improvements. Experience developing flowcharts, taxonomies, disposition schedules, and related information structures to improve management and retrieval of electronic records. Experience implementing records and information management controls within electronic content management systems to ensure compliance with statutory and regulatory requirements.

Education

Please refer to the OPM Records and Information Management Qualifications Standard for the specific Education/Experience requirements for this position. To be creditable, education must have been obtained in an accredited college or university. You must report only attendance and/or degrees from schools accredited by accrediting institutions that are recognized by the U.S. Department of Education. For a list of schools that meet this criterion, see www.ed.gov. SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit: http://www.ed.gov/about/offices/list/ous/international/usnei/us/edlite-visitus-forrecog.html