Registrar Services Specialist II in the Office of the Registrar

Job Title

Registrar Services Specialist II in the Office of the Registrar

Agency

Tarleton State University

Department

Registrar

Proposed Minimum Salary

Commensurate

Job Location

Stephenville, Texas

Job Type

Staff

Job Description

Tarleton State University, a distinguished Doctoral National Comprehensive University, invites applications for the position of Registrar Specialist II in the Office of the Registrar . As part of a vibrant academic community dedicated to excellence in teaching, research, and service, this role offers the opportunity to contribute meaningfully to a university that values innovation, collaboration, and inclusive growth. Join us in advancing knowledge and transforming lives—on campus and beyond. Tarleton State University continues to grow its impact across Texas, with four distinct campuses located in Stephenville, Fort Worth, RELLIS-Bryan and Waco , along with a robust online community that extends our reach even further.

At the heart of it all is Stephenville , where Tarleton State offers a dynamic environment for faculty and staff. From a lively live music scene and numerous local festivals to rich traditions rooted in the surrounding community, Stephenville provides a vibrant and welcoming atmosphere.

No matter where you're located—on campus or online—you are part of a mission that transforms lives and makes a difference across the state of Texas and beyond.

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Important Immigration Information:

A Presidential proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Please be advised that Tarleton State University will NOT pay this fee. Therefore, if you need immigration sponsorship for your employment, we recommend that you consult with your private immigration counsel at your own expense to ascertain whether your current immigration status would make a potential offer of employment from Tarleton State University subject to this fee.

In addition, on January 27, 2026, Texas Governor Abbot issued a moratorium on the filing of any new H-1B unless approved by the Texas Workforce Commission. Accordingly, if you will now or in the future require sponsorship for employment visa status this moratorium may affect our ability to employ you should you be selected as the final candidate.

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Provides administrative and operational support including updating student records, implementing customer service initiatives, conducting training sessions, and overseeing functional office operations. Work hours: Mon-Fri; 8 AM-5 PM or as work requirements indicate. Serves as a Campus Security Authority (CSA).

Essential Duties and Responsibilities

50% Reviews documents and forms specific to graduation, degree plans, and exceptions for completeness, tracks files for follow-up, and distributes for review. Research and resolve complex issues and respond to inquiries regarding exceptions, degree plans, and graduation audits and applications. Provides training to internal staff and across various departments including but not limited to advisors, department heads, and deans. Oversees the process of Tuition Rebate forms and submits them to Business Services for final approval.

20% Maintains accurate and up-to-date information on the university graduation website and coordinates changes with Conferencing & Event Services/Chair of the Commencement Committee. Communicate information to students on graduation application deadlines, conferral status, and degree status.

15% Supervises Graduation student workers to assist in all aspects of Graduation preparation. Provides exemplary customer service to students, faculty, and staff that contact the Registrar's Office seeking assistance with graduation. Serves as the point of contact for Tarleton's diploma vendor.

10% Manages the logistics of all graduation ceremonies. Proofs the commencement program throughout the semester with members of the Commencement Committee. Maintains supplies necessary for graduation. Runs a report to furnish a list of names and addresses to the commencement photographer.

5% Performs other duties as assigned.

Minimum Requirements

Required Education and Experience:

• •Bachelors degree or equivalent combination of education and experience.
• •Three years of progressively responsible experience working with business information systems, records and customer service.

Required Knowledge, Skills and Abilities:

• •Knowledge of word processing, spreadsheet, and database applications. Strong verbal and written communication skills.
• •Ability to multitask and work cooperatively with others.

Compensation & Benefits

Salary: Commensurate with experience

Salary Range:

The target base annual salary range is $44,000 up to $55,550.50 and may be negotiable based on funding availability and candidate experience/skillset in relation to the minimum requirements of this position.

We are proud to offer a comprehensive benefits package for full-time and qualifying part-time employees. Our Careers Page offers an overview of the great benefits we offer; for detailed information visit our Benefits Information page.

Qualified candidates are encouraged to submit a completed application for consideration. Initial review of applications will begin immediately and continue until position is filled.

Application Procedure:

During the application process applicants have one opportunity to enter the requested information, upload documents and Submit the application. Applicants will not be able to make changes or add additional documents once the application materials have been submitted via "Submit" action.

Employment applications must include:

Completed online application

Cover Letter / Letter of Interest addressing qualifications

Curriculum Vitae or Resume

At least 3 current professional references and their full contact information

Applications received by Tarleton State University must have all job application data entered. Failure to provide all job application data could result in an invalid submission and a rejected application. “See resume” is not an acceptable entry in the job application. Incomplete applications will not be considered.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.