Seasonal Production Coordinator II

Overview /Objective

The Production Coordinator (Level 2) oversees the full logistics of assigned on‑location shoots for NFL Films Productions. This role manages crew movements, equipment rentals, travel, permitting, and vendor communication from preproduction through wrap. The coordinator ensures all operational details are executed accurately and efficiently, serving as a key liaison between internal departments to keep shoots running smoothly and on schedule.

This is a 7-month seasonal position. Candidates are required to work 5 days week from our offices in Mt. Laurel, NJ.

Responsibilities

Oversee all logistics of on location shoots as assigned, from start to finish, specifically crew movements, equipment shipments, and vendor communication

Hire camera, audio & support crew for on location filming & ensure the onboarding process is complete prior to filming

Coordinate all crew travel, including booking flights, hotels & rental vehicles

Research & book local equipment rentals not provided by the NFL Films Camera & Audio departments

Research & book locations, oversee permitting & handle all administrative tasks associated with those responsibilities including securing vendor paperwork, releases & processing payment

Handle all shoot communication including updating the online shoot schedule, sending shoot emails & creating call sheets

Work closely with other departments to ensure budget considerations & crew assignments are communicated quickly & efficiently

Administrative tasks may include answering phones, requesting certificates of insurance, reviewing invoices & updating department tracking documents to ensure consistency & accuracy

Required Qualifications

Candidate should have 2–3 years of experience coordinating on‑location shoots in film, television, or live event production, with demonstrated ability to independently manage logistics, travel, vendors, and shoot communication.

Preferred Qualifications

Strong working knowledge of TV/film production, including camera, audio, lighting, and grip equipment, as well as a clear understanding of crew roles, responsibilities, and on‑set workflows.

Familiarity with NFL and NFL Films programming, past and present, with the ability to support shoots that require historical context, archival awareness, or football specific operational needs.

Other Key Attributes / Characteristics

Possess strong organizational and time management skills and high-level attention to detail

Comfortable working in a fast-paced environment and handling multiple projects simultaneously

Excellent communication skills

Physical Demands

Position involves coordinating productions on location – candidate should be comfortable being on their feet for long periods of time

Travel

Shoot &/or event needs may require the coordinator to travel on location up to 30% of the time

Rate

$2000/week

Terms / Expected Hours of Work

NFL employees are required to work 40 hours per week. Production demands may include additional hours, nights, and weekends.