Secretary

Summary

The secretary, MAS receives, schedules, refers, and contacts members of the VAGCVHCS staff. To assure effective operations of the service, routine contacts are made with outside entities ranging from other government agencies to the general public such as affiliates, local Hospitals, and sharing partners. General public contact support services such as answering the telephone, referring visitors, or providing information about the service, its functions, and standard operating procedures.

Duties

Supplies the requested information for most inquiries (e.g., status of reports, suspense dates, procedural requirements). Answers the telephone, refers visitors, or provides information about the service and its functions. Processes all incoming and outgoing mail and distributes it accordingly. Takes care of routine matters and questions including substantive issues not requiring specialized, clinical knowledge. Handles a wide variety of situations and conflicts requiring use of personal initiative to determine the best approach to be taken or methods to use. Prepares routine correspondence, edits letters, composes letters and reports, reviews correspondence for accuracy and completeness, prepares presentation outlines/agendas and replies to inquiries. Maintains electronic and hard copy files for the service. Initiates required paperwork for personnel actions. Maintains the Chief's calendar by scheduling and recording appointments, coordinating meetings, and conferences. Arranges for large meetings or conferences including selecting mutually satisfactory times, reserving meeting rooms, notifying participants, preparing and distributing information packages and preparing reports or minutes from proceedings. Maintains information needed for budget purposes. Drafts replies to general inquiries that require routine technical knowledge. Work Schedule: Full-Time, Monday through Friday 8:00AM-4:30PM - subject to change based upon facility needs. Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Secretary/PD034470 Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Approved Permanent Change of Station (PCS): Not Authorized

Qualifications

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 10/07/2026. Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-06 position you must have served 52 weeks at the GS-05. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment. You may qualify based on your experience as described below. To qualify for this position at the GS-06 level, you must have at least one (1) full year of specialized experience equivalent to at least the next lower grade level (GS-05) in the federal service: Experience preparing routine correspondence, edits letters, composes letters and reports, reviews correspondence for accuracy and completeness, prepares presentation outlines/agendas and replies to inquiries; Experience with procedures, or operations applied to clerical assignments, applications; Experience maintaining calendars in order to schedule and record appointments, coordinate meetings and conferences; Extensive experience with utilizing and correcting grammar, spelling, punctuation, and required formats sufficient to recognize in correspondence and reports; Experience with independently evaluating new office technology and recommending improvements in clerical activities of the office or restructuring the way activities are carried out. For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Education

There is no educational substitution at this grade level.