Senior Procurement Officer - Re-advertised - Idleb & Aleppo (Hybrid)

Established in 1977, GOAL is an international humanitarian and development agency, committed to working with communities to achieve sustainable and innovative early response in crises, and lasting solutions to poverty and vulnerability. GOAL has worked in over 60 countries and has responded to almost every major humanitarian disaster. We are currently operational in 18 countries.

GOAL began operations in Syria in 2013 responding to the acute needs of conflict-affected communities. GOAL's areas of operations include but not limited to Aleppo, Idleb and Lattakia Governorates, and is expanding to new governorates in Syria. Programmes focus on Food and Nutrition Security, WASH, Shelter, Livelihoods/ERMS and Emergency Response with an emphasis on cash and voucher modalities. GOAL Syria implements its programmes directly, with over 500 staff based in Syria, and through Syrian NGO partners. GOAL's programme works at the household and community levels to improve community resilience and household coping strategies.

Job purpose:

The purpose of this position is to ensure the efficient and compliant operation of GOAL Syria’s Procurement Department by conducting high-value tenders, actively monitoring all framework agreements, long-term contracts, and pre-qualified supplier lists, and producing accurate, timely procurement and contract-management reports, while guaranteeing that all procurement is conducted in accordance with GOAL’s Procurement policies and procedures, relevant donor regulations, and the overarching principle of achieving the best possible Value for Money (VFM).

Duties, objectives and competencies

Process procurements assigned to you by the PM ensuring that all procurement procedures in the GOAL offices inside Syria are effectively followed in compliance with the GOAL Logistics/Procurement Manual and relevant donor requirements.

High-value tenders: Manage end-to-end tender processes that assigned to her/him—ITT/EOI preparation, evaluation, award and contracting—in full compliance with the GOAL Procurement Manual and donor rules.

Framework agreements & Pre-qualified Suppliers: Keep the FWA tracker, pre-qualified supplier tracker and SharePoint folders current; coordinate six-monthly supplier performance reviews

Prepare electronic and hardcopy procurement files for each PR (Request Form) and ensure that all relevant paperwork is filed, original and scanned copies, as per GOAL Procurement Manual and internal audit requirements. Update the FWA Trackers on SP and ensure all relevant information is included.

Process the assigned PR’s according to the GOAL Procurement Manual/Procurement Chart procedures.

Analyse the specification of the supplies, works or services required and source potential, reliable suppliers who can meet these specifications.

Assist the PM in preparing and Conduct field visits and market surveys with the PM and Supply Chain Advisor Coach the procurement officers/assistants on GOAL procurement processes, monitoring progress of their work and providing ongoing training in roles and responsibilities on advice from the Procurement Manager.

Ensure that all suppliers have (ATSC) completed, according to the procurement process and up to date.

Prepare Request for Offers (RFO) or Invitation to restricted Competition (IRC) to obtain quotations/bids as per required process;

Complete Bid analysis (BA) and Tender/Procurement report for review and obtain the necessary signatures for approval from budget-holders and finance department; as well as arrange PCOMs/TCOMs in time.

Framework agreements & Pre-qualified Suppliers: Keep the FWA tracker, pre-qualified supplier tracker and SharePoint folders current; coordinate six-monthly supplier performance reviews.

Raise Purchase Orders/Contracts to place the order with the chosen supplier and follow up the status of the goods, to delivery to the required location, as per the PR;

Ensure that Goods received Note and Service / works Receive Report are prepared for all deliveries and attached to the procurement file;

Review all PO’s\Contracts for procurement staff before sending it for signing.

Review and ensure that all documents of the procurement process and payment documents completed by the officer/ assistant are correct and in compliance with GOAL procurement manual

Ensure that all selected suppliers are registered on the GOAL Syria Registered Supplier List, and maintain it by updating it where necessary with regular reviews of suppliers together with PM and Supply Chain Advisor on suppliers based on criteria of reliability, quality and prices of goods offered, terms & conditions, after sales services offered, and warranty guaranteed.

Assist Procurement Manager to manage the procurement E-mail and closely monitoring it.

In case any problem with payments to supplier get in contact with finance and try to solve the problem.

Complete all financial paperwork, obtain the necessary signatures for approval and ensure payment to the supplier is affected.

Raise PRF, prepare reconciliation list and checklist.

Track the status of all PRs in an Order Tracking System (OTS) in Digital OTS and ensure all Procurement officers are updating the same in a timely manner.

Assist other departments to find out all the information about the materials to be purchased and the available specifications and conduct a market assessment.

Follow up on the status of pre-qualified supplier lists and update supplier information as needed.

Reporting

Contribute procurement updates to the biweekly procurement Report.

Other Duties:

Contribute to yearly, grant-based procurement plans if required by Procurement Manager and Supply Chain Advisor

General work in assisting in the overall process and day-to-day duties of the procurement Department.

Requirements (essential)

Holds a university degree (engineering, economy, business administration, management and human sciences or relevant).

At least 3 years of relevant work experience in areas such as procurement, logistics in INGO /NGO, private or government sectors;as officer and above.

At least 1 year experience proven in procurement field with INGOs/NGOs in complex tender and contract management.

Ability to understand and implement organisational and donor policies.

Strong computer skills in Microsoft packages, including Excel, Word, and Outlook (particular emphasis on Excel).

Ability to manage and prioritise a varied workload in a in a dynamic work environment.

A flexible approach to work and willingness to take on extra duties, work additional hours or on weekends as required.

Excellent attention to detail.

Ability to write, speak and work in English and Arabic.

Requirements (desired)

Proven experiences in procurement field with INGOs/NGOs in high Value tenders.

Proven staff management experience

Ability to manage and prioritise a varied workload in a in a dynamic work environment.

Diplomacy and negotiation skills.

Basic technical knowledge in an area of Humanitarian Logistics; (e.g. ICT; mechanics; construction; electricity; Water, Sanitation and Hygiene; or other).

• Note:
• Transportation is provided from Aleppo to Idlib. Therefore, candidates based in Aleppo are encouraged to apply.

Interested? Then apply for this position via clicking on the " apply now " button and fill out the application form. All applicants must send a Cover letter and an updated CV (no longer than four pages). Both must be in English.

Please note that only shortlisted candidates will be contacted.

GOAL has the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with GOAL at the same grade level and with similar job descriptions, experience, and educational requirements.

Qualified female candidates are strongly encouraged to apply.

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