Senior Proposal Engineer

Job Description – Senior Engineer – Proposal (Projects)

Location: Bangalore

Department: Projects / Proposal Engineering

Experience: 3–5 Years

Qualification: B.E. / B.Tech – Mechanical

Employment Type: Full-Time

About the Role

We are looking for a Senior Engineer – Proposal (Projects) with strong mechanical engineering knowledge and experience in preparing technical and commercial proposals for EPC and industrial projects .

The candidate will be responsible for analysing tender requirements, preparing techno-commercial proposals, coordinating with engineering, procurement and vendors, and ensuring accurate and timely submission of proposals.

Key Responsibilities

1. Proposal Preparation

• •Prepare technical and commercial proposals for mechanical-based EPC and industrial projects.
• •Review and analyse tender specifications, scope of work, BOQs, mechanical drawings and client requirements.
• •Understand project requirements and prepare suitable technical solutions.
• •Prepare pre-bid queries, deviation statements and compliance statements .
• •Ensure all technical requirements are adequately addressed in proposals.
• •Prepare detailed proposal documentation in accordance with customer and tender requirements.

2. Cost Estimation & Vendor Coordination

• •Coordinate with Engineering, Procurement, Sales and other internal teams to obtain technical inputs and cost information.
• •Prepare cost estimates, cost sheets and pricing structures .
• •Liaise with vendors for quotations, technical clarifications, specifications and compliance.
• •Compare vendor quotations and evaluate technical and commercial suitability.
• •Follow up with vendors to ensure timely receipt of quotations.
• •Maintain an updated vendor database, pricing history and proposal records .

3. Tender & Pre-Bid Activities

• •Analyse tender documents and identify key technical, commercial and contractual requirements.
• •Participate in pre-bid meetings and techno-commercial discussions with clients when required.
• •Coordinate with internal teams to close technical and commercial queries.
• •Identify risks, exclusions, deviations and commercial implications during proposal preparation.
• •Support the sales team in developing competitive and technically compliant proposals.

4. Timely Submission

• •Ensure all proposals and tender submissions are completed accurately and within stipulated deadlines .
• •Manage multiple proposals simultaneously and prioritise activities based on submission timelines.
• •Coordinate with internal stakeholders and vendors to ensure timely availability of required information.
• •Track proposal progress and maintain a submission schedule.

5. Documentation & Reporting

• •Prepare and maintain technical proposal documents, cost sheets, BOQs, compliance statements and commercial documentation.
• •Maintain accurate records of submitted proposals for future reference and audits.
• •Maintain proposal databases and track proposal status and outcomes.
• •Prepare regular reports on proposal pipeline, submissions and conversions.
• •Ensure compliance with internal processes, approval procedures and documentation standards.

Required Skills & Competencies

• •Excellent technical and analytical skills.
• •Strong estimation and costing abilities.
• •Good communication and interpersonal skills.
• •Strong vendor coordination and negotiation skills.
• •Good commercial awareness.
• •Excellent documentation and organisational skills.
• •Strong attention to detail.
• •Ability to work under pressure and meet strict deadlines.
• •Ability to manage multiple bids simultaneously .
• •Strong follow-up and coordination skills.
• •Prior experience in proposal preparation / tendering / bid management is highly desirable.

Educational Qualification

B.E. / B.Tech in Mechanical Engineering.

Experience

• •3–5 years of relevant experience in proposal engineering, tendering, estimation, bid management or techno-commercial functions.
• •Experience in EPC, industrial projects, mechanical systems or engineering solutions will be preferred.

Key Performance Indicators (KPIs)

Performance will be evaluated based on:

• •Number of proposals submitted on time vs. target .
• •Accuracy and quality of technical and commercial proposals.
• •Number and value of tenders won / converted .
• •Vendor response rate and quotation turnaround time.
• •Accuracy of estimation and costing.
• •Compliance with internal processes and documentation standards.
• •Timely closure of technical and commercial queries.
• •Feedback from internal teams, vendors and clients.
• •Proposal turnaround time and overall bid-management efficiency.