Specialist, Early Careers Program - New York City or Toronto (Hybrid) | 12-month contract

ABOUT THIS ROLE

Core contributor in Early Careers Talent Program. Owns end-to-end logistics and coordination for early talent programs — interns, co-ops, and rotational participants — exercising judgment on day-to-day decisions while partnering with the Program Lead, recruiters, and business stakeholders to deliver a high-quality, consistent, and scalable program experience.

YOUR DAY IN THE LIFE

Wilson is seeking a motivated, highly organized Early Careers Program Specialist to join our collaborative, dynamic, and forward-thinking team. As our client scales its early talent programs as a critical pipeline for future talent, this role is essential to delivering a high-quality, consistent, and scalable program experience — supporting logistics, execution, and participant engagement. Does this sound like you? The Early Careers Program Specialist partners directly with the Program Lead and serves as the primary on-the-ground resource during peak programming periods, acting as the face of the program and ensuring a polished, high-touch experience for every participant.

YOU WILL:

• •Own end-to-end program and event logistics, including candidate scheduling, venue management, communications, and stakeholder coordination
• •Coordinate and execute on-site programming such as orientation, L&D sessions, and events
• •Serve as the primary point of contact for interns, co-ops, and program participants
• •Act as the face of the program, ensuring a polished, high-touch experience
• •Maintain trackers, communications, and program documentation
• •Partner with the Program Lead, Talent Acquisition, HRBPs, and business stakeholders
• •Troubleshoot issues in real time and ensure seamless execution across all touchpoints
• •Support scheduling for flagship early talent programs using GoodTime, coordinating high-volume interview days, program sessions, and stakeholder availability
• •Ensure accuracy, efficiency, and a seamless scheduling and event experience for candidates and internal partners
• •12-month contract

REQUIREMENTS

• •2-5 years in program coordination, events, recruiting operations, or a similar function
• •Availability to travel on-site during peak programming periods, such as summer intern and co-op season and major events (hybrid model during peak season; remote outside of peak season)
• •Strong organizational and execution skills with high attention to detail
• •Experience managing complex scheduling and logistics
• •Confident, professional communicator with client-facing experience
• •Proven ability to support large, dynamic populations such as students and cohorts
• •Ability to manage multiple priorities in a fast-paced environment, staying calm under pressure with strong real-time problem-solving ability
• •High energy with a strong customer-service mindset; thrives working with intern and early career populations and serves as a polished brand ambassador
• •Experience with GoodTime or similar scheduling platforms (preferred)
• •Experience with early talent, campus, or L&D programs (preferred)
• •Corporate or cross-functional stakeholder exposure, with familiarity with event coordination tools and program tracking systems (preferred)