Stakeholder Engagement Coordinator

ACCIONA is a global company, leading in the development of regenerative infrastructure that creates a positive impact on society. Our workforce consists of more than 65,000 professionals, present in more than 40 countries across the five continents, all contributing in our mission to design a better planet. Are you a passionate individual who wants to make a difference, promote sustainable development, and find solutions to the biggest global challenges including climate change, overpopulation, and water scarcity? Come and join us in building the infrastructure our planet needs to achieve a sustainable future.

We have successfully delivered large infrastructure projects across Canada since 2001. Our leadership and expertise span the entire value chain from research and development through construction, operation and maintenance of projects. Currently involved in some of Canada’s largest infrastructure projects, ACCIONA delivers solutions that contribute to the economic and social progress of the communities in which it operates. www.acciona.ca

ACCIONA is a global leader in sustainable infrastructure and renewable energy, delivering innovative, forward-thinking solutions in over 40 countries. We’re proud to be shaping some of the most complex and transformative infrastructure projects in North America.

In partnership with Metrolinx, ACCIONA is playing a key role in the design and construction of the Eglinton Crosstown West Extension (ECWE), a 9.2-kilometre westward addition to Toronto’s Line 5 light rail transit network. This major infrastructure project includes seven new stations and installation of rail and systems under a progressive design-build model.

Beyond its technical scope, the ECWE project represents a significant investment in sustainable urban mobility, expected to reduce greenhouse gas emissions by up to 5,800 tonnes annually and eliminate over 6.5 million vehicle trips each year when combined with the full Line 5.

This is a unique opportunity to join a dynamic, multidisciplinary team on a complex, high-value project that supports long-term regional growth and environmental sustainability. If you're ready to make a meaningful impact and advance your career with a global infrastructure leader, we encourage you to apply and grow with us.

The Stakeholder Engagement Coordinator is responsible for providing coordination, administrative, communications and issues-tracking support to the Stakeholder Engagement Lead and broader project team throughout design and construction of the ECWE SRS Project.

Working across project teams and with a diverse range of external stakeholders- including municipalities, government agencies, transit partners and other third-party stakeholders - the Coordinator will help ensure stakeholder activities, requirements, feedback and commitments are effectively coordinated and followed through.

Day to day, the Coordinator will manage engagement logistics, coordinate meetings and working groups, prepare communications and materials, maintain stakeholder records, and track decisions, actions and commitments. The Coordinator will work with technical and project teams to gather information and support timely, accurate stakeholder communications and responses.

Through this work, the Coordinator will develop an understanding of the project's technical and contractual requirements, help identify upcoming impacts and emerging issues, and flag matters requiring coordination or escalation. The role will help ensure stakeholder considerations are communicated to the appropriate project teams and stakeholders receive clear, timely information about project activities and impacts.

The successful candidate will be highly organized, curious and solutions-oriented, with strong communication skills, attention to detail and the ability to manage multiple priorities in a complex project environment.

Job Description

Stakeholder Coordination & Administration

• •Coordinate stakeholder meetings, workshops, working groups, briefings and consultations, including scheduling, agendas, materials, logistics and follow-up.
• •Serve as a coordination point between project teams and external stakeholders, supporting the timely exchange of information.
• •Maintain stakeholder contact lists, distribution lists, engagement records and meeting schedules.
• •Support the Stakeholder Engagement Lead with stakeholder briefings, review and approval processes, and senior-level meetings.

Issues Management

• •Receive, document and coordinate responses to stakeholder questions, concerns, requests and issues.
• •Work with project teams and subject matter experts to gather the technical and project information required to support accurate, coordinated responses.
• •Track outstanding issues and follow up with action owners, flagging overdue, unresolved or emerging matters requiring further coordination or escalation.
• •Help identify recurring concerns, emerging issues and potential stakeholder impacts, and support the coordination of appropriate responses or mitigation measures.

Commitments & Action Tracking

• •Help ensure stakeholder commitments and agreed outcomes are documented, communicated and tracked through project delivery.
• •Maintain stakeholder commitments and action trackers, including decisions, responsibilities, deadlines and required follow-up.
• •Coordinate stakeholder comments, requests and submissions and track them through established project processes.

Communications & Reporting

• •Prepare stakeholder presentations, briefing materials, correspondence, reports, dashboards and meeting packages in collaboration with project teams and subject matter experts.
• •Prepare meeting minutes and records capturing decisions, commitments, actions and follow-up.
• •Compile stakeholder feedback and activities to support status updates, governance reporting and senior-level briefings.
• •Support clear, accurate and timely communications with stakeholders regarding relevant project activities, decisions and impacts.

Stakeholder Information & Project Coordination

• •Maintain the Stakeholder Register and related engagement, issues and commitments records, ensuring information is current and accurate.
• •Maintain dashboards and reporting tools providing visibility into outstanding actions, commitments, deadlines and issues.
• •Coordinate project team input required to support stakeholder engagement and third-party coordination.
• •Maintain awareness of upcoming project activities and milestones to help identify stakeholder engagement needs and flag matters requiring additional coordination or escalation.
• •Help ensure stakeholder feedback and relevant information are communicated to the appropriate project teams and tracked through established project processes.
• •Support continuous improvement of stakeholder management processes, tools and templates.

Required Skills and Competencies

• •Degree or diploma in Communications, Public Relations, Urban Planning, Public Administration, Political Science, Business Administration, Engineering, Community Planning, or a related discipline.
• •1–3 years of experience in stakeholder relations, project coordination, communications, administration, government relations, or a related field.
• •Experience supporting infrastructure, transportation, construction, engineering or public-sector projects is preferred.
• •Experience coordinating meetings, workshops, working groups, consultations or stakeholder engagement activities involving multiple stakeholders.
• •Experience preparing meeting minutes, action and issues trackers, reports, presentations and briefing materials.
• •Experience tracking stakeholder issues, commitments, actions and follow-up through to completion is an asset.
• •Strong organizational skills with the ability to manage multiple priorities, deadlines and follow-up in a fast-paced environment.
• •Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams and SharePoint.
• •Experience