Talent Acquisition Coordinator

Company Description

Today, when you go to your doctor and get referred to a specialist, your doctor sends out a referral and tells you, "They'll be in touch soon." So you wait. And wait. Sometimes days, weeks, or even months. Why? Because too often providers are overwhelmed with the painstakingly tedious work required to get paid by insurance companies. Powered by proprietary models, Tennr handles the complex paperwork that gets patients through the door and providers paid, helping operators get patients the right care, at the right time, in the right setting.

Role Description

We're hiring a Talent Acquisition Coordinator to keep our hiring engine fast, organized, and constantly improving. You'll own interview logistics day to day, and you'll also own the systems underneath them: the ATS, the data, the workflows that decide whether recruiting scales or breaks as we grow.

We automate manual workflows for a living, and we expect the same instinct applied to how we hire. This is a role for someone who wants more than scheduling: the best version of this hire treats every recurring problem as a process to fix, not a task to repeat. You'll see how a recruiting function gets built from the inside, and the ops surface you own will grow as fast as you.

Responsibilities

Run interview logistics end-to-end: schedule and manage complex, high-volume loops across teams, time zones, and formats (phone, video, onsite)

Own candidate communication throughout the scheduling process, with the clarity and warmth that make logistics feel effortless on their end

Stay ahead of conflicts and last-minute changes, solving scheduling problems before they reach candidates

Build strong relationships with hiring managers and interviewers, keeping everyone aligned on schedules, materials, and next steps

Own our ATS (Ashby) day to day: clean data, accurate pipeline stages, scorecard completion, and the automations and integrations that keep it all running

Track recruiting metrics like time-in-stage, pass-through rates, and scheduling SLAs; audit where candidates stall and implement fixes

Build templates, playbooks, and documentation that make every hire more repeatable than the last

Automate the coordination work itself: self-scheduling, availability workflows, reminders, and AI tools that shrink the manual load as hiring volume grows

Candidate Qualifications

Experience in recruiting coordination, recruiting/people operations, or an operationally demanding role

Exceptional organization and attention to detail; nothing slips

Clear, professional written and verbal communication

Comfort with an ATS beyond basic use: you like configuring and improving systems, not just working in them (Ashby a plus)

A data instinct: you notice patterns, pull the numbers, and bring evidence to conversations

High ownership and sound judgment; you fix things without being asked

Comfort with ambiguity, pivots, and a "no task too small" mindset

Who You Are

You'd rather spend an hour automating a task than repeat it ten times

You find broken processes interesting and can't help but fix them

You're energized by supporting sharp people doing hard things

You want to build a career in talent, and you want to learn how a recruiting function gets built, not just run

You're kind, low ego, and reliable under pressure

Why Tennr?

Drive Impact: one of our company values is Cowboy, meaning you set the pace. You won’t just talk about things, you’ll get them done. And feel the impact.

Develop Operational Expertise: learn the inner workings of scaling systems, tools, and infrastructure

Innovate with Purpose: we’re not just doing this for fun (although we do have a lot of fun). At Tennr, you’ll join a high-caliber team maniacally focused on reducing patient delays across the U.S. healthcare system.

Build Relationships: collaborate and connect with like-minded, driven individuals in our Hudson Square office 4 days/week

Free lunch! Plus a pantry full of snacks.

Benefits

Beautiful new office at 345 Hudson Street

Unlimited PTO

100% paid employee health benefit options

Employer-funded 401(k) match

Competitive parental leave