Team Assistant & Commercial Graduate

Job Family Group:

• Business Support Group
• Job Description:

We are seeking a highly organized, proactive, and versatile Team Assistant to provide dedicated support to 2 members of the Europe Leadership team while also managing critical sales administration functions. This unique role is split between executive-level personal assistance and data-driven sales support, requiring exceptional time management, discretion, and a keen eye for detail. The ideal candidate is a resourceful problem-solver who thrives in a fast-paced environment and can seamlessly switch between strategic support and administrative tasks.

Key Responsibilities

• Executive & Personal Assistant Support (60%)
• - Complex Calendar Management: Proactively manage and coordinate the complex calendars of 2 executives, including scheduling internal and external meetings, resolving conflicts, and prioritizing commitments across different time zones.
• - Communication Liaison: Serve as the first point of contact for the executives, screening and prioritizing emails, phone calls, and requests. Exercise extreme discretion with confidential information.
• - Travel & Expense Management: Arrange complex domestic and international travel itineraries (flights, accommodation, ground transportation) and process expense reports in a timely manner.
• - Meeting Preparation & Support: Prepare agendas, pre-read materials, and presentations for key meetings. Attend meetings, take detailed notes, and track action items to ensure follow-through.
• - Document Management: Draft, proofread, and edit correspondence, communications, and reports on behalf of the leaders.
• - Project Coordination: Provide light project management support for key initiatives, helping to track deadlines, milestones, and deliverables.

Sales Administration (40%)

• - Data Management & Reporting: Populate and maintain accurate sales scorecards, dashboards, and CRM (e.g., Salesforce, HubSpot) data to track team performance against targets.
• - Weekly & Monthly Reporting: Compile, analyze, and distribute weekly sales reports, including pipeline updates, activity metrics, and performance summaries for the sales leadership team.
• - CRM Hygiene: Ensure data integrity within the CRM system by auditing records, updating contact information, and supporting the sales team with basic CRM queries.
• - Auto Sales Leadership Team Support: Assist with the preparation of sales proposals, contracts, and client presentations as needed.

• - Auto Sales Team Support: Assist the wider auto sales team with general process and ways of working enquiries as needed.
• - Meeting Coordination: Plan and organise materials and logistics for the sales Leadership Team meetings in various locations across Europe inclusive of training sessions.

- Annual Distributor Forum: Work closely with the planning team to coordinate all aspects of the event inclusive of internal and external event communications, logistics and content.

• Qualifications & Skills
• Essential:
• - Proven experience (3+ years) as an Executive Assistant, Personal Assistant, or Team Assistant supporting multiple senior leaders.
• - Demonstrable experience in an administrative capacity within a sales environment (sales coordinator, sales admin, etc.).
• - Exceptional proficiency in the Microsoft Office Suite (especially Outlook, PowerPoint, and Excel for formulas, pivot tables, and charts).
• - Strong experience with CRM software (e.g., Salesforce, HubSpot) and a comfort with handling data.
• - Superb communication skills, both written and verbal, with the ability to interact professionally with all levels of the organization and external clients.
• - Outstanding organizational and time-management skills with a proven ability to prioritize tasks and meet deadlines in a dynamic environment.
• - High degree of professionalism, integrity, and discretion in handling confidential information.
• - A proactive, "can-do" attitude with strong problem-solving skills and the ability to anticipate needs.

• Preferred:
• - Basic understanding of sales cycles and performance metrics (KPIs).
• - Experience with collaboration tools like SALESFORCE and other CRM tools.

Travel Requirement:

• Negligible travel should be expected with this role
• Relocation Assistance:

• This role is not eligible for relocation
• Remote Type:

• This position is a hybrid of office/remote working
• Skills:

A/B Testing, Agility core practices, Business Performance, Chaos Engineering, Commercial Acumen, Communication, Data Analysis, Data cleansing and transformation, Data domain knowledge, Data Manipulation, Data Sourcing, Data strategy and governance, Data visualization and interpretation, Design Thinking, Digital Security, Extract, Measurement and metrics, Problem Solving, Relational Database Querying, Relational Data Modeling, Scripting, Stakeholder Management, Statistics, transform and load .

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• Legal Disclaimer:

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, socioeconomic status, neurodiversity/neurocognitive functioning, veteran status or disability status. Individuals with an accessibility need may request an adjustment/accommodation related to bp’s recruiting process (e.g., accessing the job application, completing required assessments, participating in telephone screenings or interviews, etc.). If you would like to request an adjustment/accommodation related to the recruitment process, please contact us .

If you are selected for a position and depending upon your role, your employment may be contingent upon adherence to local policy. This may include pre-placement drug screening, medical review of physical fitness for the role, and background checks.