Travel Clinical Research Coordinator

About Care Access

Care Access is working to make the future of health better for all. With hundreds of research locations, mobile clinics, and clinicians across the globe, we bring world-class research and health services directly to communities that often face barriers to care. We are dedicated to ensuring that every person has the opportunity to understand their health, access the care they need, and contribute to the medical breakthroughs of tomorrow.

With programs like Future of Medicine , which makes advanced health screenings and research opportunities accessible to communities worldwide, and Difference Makers , which supports local leaders to expand their community health and wellbeing efforts, we put people at the heart of medical progress. Through partnerships, technology, and perseverance, we are reimagining how clinical research and health services reach the world. Together, we are building a future of health that is better and more accessible for all.

To learn more about Care Access, visit www.CareAccess.com .

How This Role Makes a Difference

The Travel Clinical Research Coordinator primary responsibilities are to utilize Good Clinical Practices (GCP) in the process of screening, as well as enrolling and closely monitoring clinical research study subjects while ensuring protocol and regulatory compliance. Due to enhanced experience in Care Access’ decentralized clinical research process, the Travel Clinical Coordinator will be able to assume a greater study workload, overall study responsibility, and more detailed, Site, Sponsor and CRO interactions, while conveying a positive image of Care Access to the community, Sponsors, CROs, and study participants and their family members.

The Travel Clinical Research Coordinator is proficient at ICH/GCP, Good Documentation Practices (GDP), and ALCOA-C+. The travel clinical research coordinator role is a mid-level position where the individual has strong working knowledge and experience in the clinical research industry and can perform their duties independently with little day to day guidance from their managers. The Travel Clinical Coordinator will be mentored by their CRC Lead, Site Manager, Senior Manager, and other leaders within clinical operations.

How You'll Make An Impact

Study Preparation :

Ability to understand and follow institutional SOPs

Review and assess protocol, study manuals, and the investigator drug brochure (including amendments) for clarity, logistical feasibility, safety, inconsistencies, etc.

Assist PI, Regulatory, Start-up and the Clinical Trial Manager(s) to ensure that all training and study requirements are met prior to trial conduct

Discuss study medication, required procedures, eligibility criteria and impact on clinic flow with your manager, Investigator, and site staff

Assist with planning and creation of appropriate recruitment and marketing materials

Assist in development of recruitment plan and obtain listing of potential candidates to contact from an internal subject database like StudyTeam, CRIO, etc.

Actively work with recruitment team in calling and recruiting subjects for your studies and other site studies

Attend Investigator meetings as requested/required and/or coordinate/attend pre-study site visits, site initiation visits and monitor visits with clinical staff and Sponsor/CRO representatives

Assist in the creation or review of protocol specific source documents

Determine facility, equipment and outsource vendor requirements and availability

Ensure adequate supplies have arrived on site for protocol initiation (lab kits, study medication, specialized equipment, IVRS/EDC access and passwords) and study maintenance

Ensure education of Assistant CRCs, research assistants, site staff and/or sub-investigators is completed for required tasks

Study Management :

Integrate new therapeutic, more complex trial load with existing trial load, delegate tasks as necessary, and prioritize activities with specific regard to protocol timelines and participant safety.

Maintain organized file for source documents, patient charts, CRFs, regulatory and study supplies

Where appropriate, Investigational Product Accountability: receive, inventory, dispense, monitor patient compliance, and reorder as necessary. Document on accountability log and patient records

Collect and evaluate concomitant medications

Collect, process, and ship biological specimens as directed by protocol and/or laboratory manual.

Integrate monitoring visits and study teleconferences into existing work schedule to allow for adequate preparation and time for interaction during meetings

Ensure trial activities are continuously discussed with covering personnel in preparation of vacation or sick leave

Maintain adherence to FDA regulations and ICH guidelines in all aspects of conducting clinical trials

Communicate sponsor updates, patient specific concerns/progress, unforeseen issues, and overall trial management with appropriate members of Care Access team in an ongoing fashion

Maintain effective relationships with study participants and other Care Access personnel

Interact in a positive, professional manner with patients, sponsor representatives, investigators and Care Access personnel and management

Strong and clear communication skills, both verbally and in writing

Accept accountability for actions and function independently

Patient Coordination :

Prescreen study candidates by telephone and review exclusionary conditions or medications prior to scheduling screening appointment

Obtain informed consent per Care Access SOP and document process when revised ICF discussed with patient during course of the trial

Administer delegated study questionnaires, where appropriate.

Collect and evaluate medical records with the support of medically qualified members of the study team.

Complete visit procedures and ensure proper specimen collection, processing and shipment in accordance with protocol

Train others and complete basic clinical procedures, such as blood draws, vital signs, ECGs, etc.

Review laboratory results, ECGs, and other test results (e.g., MRIs) for completeness and alert values, ensuring investigator review in a timely fashion

Proficient at recognizing adverse events (AEs) and Serious Adverse Events (SAEs)

Ensure safety monitoring or symptomatic treatment is initiated as prescribed or as specified in protocol

Schedule patients within visit windows, notify personnel as needed for procedures and integrate visits with existing schedules to maximize efficient workflow and patient turnaround

Dispense study medication per protocol and/or IVRS systems. Educate patient on proper administration and importance of compliance.

Monitor patient progress on study medication

Documentation :

Record data legibly, in real time on source documents; note additional information that may assist with causality of adverse events, explain protocol deviations, or document patient progress. Correct errors per SOP

Accurately record study medication inventory, medication dispensation, and patient compliance. Ensure accurate maintenance of dispensing logs and IVRS confirmation is conducted in a timely fashion.

Maintain copies of all prescriptions written for study or non-study medication or procedures in patient chart

Accurately transcribe data to CRF or EDC.

Resolve data management queries and correct source data as needed

Record protocol exemptions and deviations as appropriate with sponsor.

Complete Note(s)-to-File for patient chart and regulatory filing if necessary

Ensure all sponsor correspondence (e-mail, telephone conversations) are printed and given to appropriate personnel for regulatory filing

Maintain copies of patient-specific correspondence in source charts

Assist regulatory personnel with completion of continuing/final review reports

Perform other duties as assi