V107C US Payroll and Billing Specialist

For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive.

As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!

Job Description:

We are seeking a dependable and detail-oriented US Payroll and Billing Specialist to join Job Duck and play a key role in supporting payroll and accounting operations for multiple clients. In this position, you will help ensure accurate payroll processing, maintain compliance with payroll requirements, and support important financial activities that directly impact client success. You will work closely with clients and team members, providing professional communication and timely follow-up on payroll-related matters. The ideal candidate is highly organized, proactive, and comfortable managing competing priorities while maintaining accuracy and accountability. If you thrive in a fast-paced environment and enjoy taking ownership of your work, this opportunity offers meaningful responsibility and growth.

Monthly compensation range: 1015 USD to 1100 USD

Responsibilities include, but are not limited to:

Collaborate with internal team members to resolve payroll and accounting matters

Research payroll issues and identify appropriate solutions

Support payroll corrections, amendments, back filings, and related adjustments

Track and maintain employee PTO balances and policy administration

Assist with payroll tax withholding calculations, payments, and related compliance requirements

Handle payroll notices and coordinate required follow-up actions

Review payroll information for accuracy and completeness prior to processing

Process and support US payroll activities for multiple clients

Ensure compliance with payroll regulations across US states

Communicate directly with clients regarding payroll matters

Prepare and support financial reporting

Manage benefit deductions and payroll accounts

Support multiple client accounts while maintaining quality and accuracy standards

Escalate issues when necessary and proactively communicate potential risks or delays

Maintain accurate and up-to-date payroll records and client documentation

Monitor payroll deadlines and prioritize time-sensitive deliverables

Respond promptly to client inquiries and provide status updates as needed

Communicate professionally with clients regarding payroll, tax, and accounting matters

Assist with financial reporting and accounting-related activities

Manage and monitor employee benefit deductions within payroll systems

Support billing operations and documentation

Process payroll notices and back filings

Requirements:

Previous US payroll experience is mandatory

Strong understanding of US payroll processes and regulations

Knowledge of payroll tax withholding and tax payments

Experience managing PTO policies and employee leave tracking

Experience managing employee benefits deductions and payroll reporting

Understanding of state-specific payroll requirements and compliance considerations

Experience working in an accounting firm, bookkeeping company, payroll provider, or professional services environment preferred

Experience supporting multiple clients strongly preferred

Strong written and verbal English communication skills

Excellent organizational, prioritization, and time management abilities

Ability to work independently while maintaining a high level of accuracy

Resourceful approach to researching payroll and accounting issues

High level of professionalism, accountability, and discretion when handling confidential information.

Software and Tools: Gusto, QuickBooks, Xero, Payroll management platforms, Microsoft Office Suite, Google Workspace

Required Skills

US Payroll Administration

Payroll Tax Withholding and Payments

State Payroll Compliance

PTO Tracking and Administration

Benefits Deduction Management

Payroll Record Maintenance

Financial Reporting Support

Accounting Fundamentals

Client Relationship Management

Written and Verbal Communication

Time Management

Task Prioritization

Attention to Detail

Problem Solving

Organization Skills

Research Skills

Accountability

Reliability

Professionalism

Trustworthiness

Independent Work Management

Multi Client Account Support

Work Shift:

8:00 AM - 5:00 PM [CST][CDT] (United States of America)

Languages:

English, Spanish

Ready to dive in? Apply now and make sure to follow all the instructions!

Our application process involves multiple stages, and submitting your application is just the first step. Every candidate must successfully pass each stage to move forward in the process.

Please keep an eye on your email and WhatsApp for the next steps. A recruiter will be assigned to guide you through the application process. Be sure to check your spam folder as well.