Workplace Coordinator (FTC)

Join our North Sydney office as our Workplace Coordinator on a 6 month fixed term (maternity leave cover) contract. In this onsite role, you will manage front-of-house operations, coordinate facilities maintenance, and support onsite events to ensure a seamless experience for employees and visitors. You will be the primary point of contact for office logistics, ensuring a safe, professional, and well-stocked environment 5 days a week.

What you’ll do

• •Act as the primary point of contact for the Sydney office, warmly welcoming visitors and customers while managing security check-in protocols.
• •Serve as the "go-to person" for facilities and maintenance inquiries, escalating complex issues to the wider Facilities team where appropriate.
• •Identify maintenance requirements and coordinate with external contractors for repairs (e.g., door access issues, water leaks, AC maintenance).
• •Manage office supplies by tracking inventory and ordering necessary goods to ensure smooth daily operations.
• •Maintain the professional appearance of the office, ensuring workspaces, meeting rooms, and common areas remain tidy.
• •Assist with the coordination and execution of onsite events and meetings, including room setup.
• •Undertake property safety required roles, acting as a designated First Aid Officer/Floor Warden.
• •Assist in new employee access card setup.
• •Proactively anticipate and troubleshoot operational issues across the workplace.
• •Something about purchase orders and invoicing to pay suppliers

What experience you need

• •Demonstrated experience managing general office administration tasks.
• •Great relationship building skill with people of all levels and backgrounds (stakeholders, contractors, clients etc.)
• •Ability to work fully onsite in the Sydney office 5 days a week.
• •Strong written and verbal communication skills with the ability to engage professionally with stakeholders of all levels.
• •Proven ability to work autonomously and manage time effectively, particularly during periods of fluctuating workload.

What could set you apart

• •Proven experience in a customer-facing service role (e.g., Reception, Concierge, or Front Office) managing visitor interactions.
• •Experience liaising with external vendors, suppliers, or contractors to resolve operational or maintenance issues.
• •Previous experience in a dedicated Corporate Facilities, Office Administration/Reception, Office Manager role or Hotel industry.
• •Experience liaising with external vendors, suppliers, or contractors to resolve operational or maintenance issues.

Primary Location:

AUS-Sydney-Blue-Street

Function:

Function - Sourcing / Procurement

Schedule:

Full time