Workplace Manager

About Procare

For over 30 years, Procare Solutions has been dedicated to empowering early childhood educators by providing products and services that enable them to focus on the care, safety and education of children. We recognize the responsibility that comes with nurturing and educating children, which is why our child care management solutions are designed to automate business processes, help ensure safety and compliance, communicate with families and provide educational resources and training to help teachers and children thrive.

Over 40,000 satisfied customers have chosen Procare Solutions as their trusted partner in providing exceptional care for young minds.

A Little About the Role

As a Workplace Manager for our Denver, CO office, you will serve as the operational backbone of our workplace, ensuring it runs smoothly, safely, and efficiently every day. You will own day-to-day office operations, from reconciling expenses and coordinating vendors to leading safety compliance and managing space planning, while partnering closely with HR, IT, and Finance to keep things running seamlessly. This role requires balancing competing priorities in a fast-paced environment, solving problems that range from facilities issues to event logistics, often with limited lead time. Beyond operations, you will own the end-to-end office experience which includes creating a workplace that employees genuinely want to come into, one that reflects our culture and makes people feel welcomed, supported, and connected. You will also shape the employee experience, from badge access and onboarding logistics to organizing company events and traditions that build culture and connection. Ultimately, your contributions ensure the office functions efficiently, remains a safe and welcoming environment, and reflects well on the organization as a whole.

What you’ll do:

Own the end-to-end office experience, championing initiatives that build community, connection, and a strong workplace culture

Serve as the single point of contact for all office maintenance needs

Coordinate with office-related vendors to ensure timely, quality service delivery

Coordinate lease administration and serve as the primary liaison with landlords and property management on building-related matters

Manage and oversee all visitors entering the office space, ensuring a welcoming and secure experience

Lead the office safety committee, including organizing meeting minutes and maintaining the emergency action plan

Administer the activation and deactivation of employee office badges and access credentials

Serve as the primary point of contact for all office-related communications

Verify and reconcile all office-related expenses, ensuring accuracy and compliance with company policies

Track and manage the office budget, including reporting and expense oversight

Develop office policies and procedures, identifying opportunities for continuous improvement

Process and review office-related change requests and construction projects

Participate in and help manage the planning and execution of an office relocation

Order and maintain inventory of office supplies to ensure adequate stock levels

Manage incoming and outgoing mail, packages, and courier services

Maintain a clean, organized, and professional office environment

Manage seating chart assignments and space planning to optimize the office layout

Manage employee parking and public transportation pass programs

Partner with Human Resources to address employee questions and inquiries

Partner with IT to coordinate conference room audio/visual setup and troubleshooting

Coordinate and execute office and company events, managing logistics from planning through completion

Organize and coordinate office lunches and catering needs

Participate in the company’s annual ESG (Environmental, Social, and Governance) reporting requirements

Our ideal candidate will have:

Exceptional customer experience

Detail-oriented with a high level of accuracy

Strong organizational and time-management skills

Ability to build and maintain positive relationships across all levels of the organization

Strong written and verbal communication skills

Ability to maintain confidentiality of sensitive information

Bachelor’s degree in Business or a related field preferred

3+ years' of workplace management or related experience

Knowledge and understanding of office construction and project coordination

Proficiency with MS Office and other relevant business applications

Physical Requirements:

This position works most of the time in a fixed office location and may involve sitting and/or standing for prolonged periods

Frequently required to communicate verbally and in writing (mostly email) with customers, prospects, and other employees

Use of computer, telephone, and other office equipment for the greater part of the workday

Occasional travel may be required for this position

Why Procare?

Excellent comprehensive benefits packages including: medical, dental, & vision plans

HSA option with employer contributions

Vacation time, holidays, sick days, volunteer & personal days

401K Plan with employer match and immediate vesting

Employee Stock Purchase Plan

Employee Discount Program

Medical, Dependent Care, and Transportation FSA Plans

Company paid Short and Long-Term disability and Life Insurance

RTD EcoPass for all Denver employees

Tuition Reimbursement and continued Professional Development

Fast paced, high energy workplace environment in prime downtown location

Regular company provided meals

Salary

$72,300 - $83,800/year DOE

Location

This position is based in our Denver, CO office. Candidates must be willing and able to work in office 5 days a week.