Accounting and Payroll Specialist

Description

To perform duties related to payroll, tax withholding, and to apply principles of accounting to analyze information, prepare and reconcile accounts, and use appropriate audit control procedures

Primary Responsibilities and Duties:

Process bi-weekly payroll for the PETA Foundation, including updating payroll deductions, accruals, and ensuring proper tax withholding is established

Calculate final checks, including accrued vacation time, and update payroll records for terminated employees

Process internal payroll related to payables

Assist with timecard review for labor law matters

Assist with multi-state payroll tax matters

Stay current with payroll regulations and ensure compliance with Federal and State laws

Address employee payroll questions and resolve any issues that may arise

Perform bi-weekly and semi-yearly 401k tasks, including reconciling accounts and hosting meetings

and hosting enrollment meetings

Perform monthly general-ledger reconciliations

Provide necessary reports for annual financial audits of the PETA Foundation and its supported organizations

Perform year-end reconciliations of employee data and supply to various third parties

Use discretion and knowledge of the accounting and payroll systems to create and distribute specific payroll reports and specific ledger-detail reports

Train new PETA and PETA Foundation staff members in payroll procedures

Post journal entries to the general ledger, including biweekly and end-of-month entries for payroll, correcting and adjusting entries

Perform any other duties assigned by the supervisor

Requirements

Completion of college-level accounting coursework

Five years of industry or public accounting experience

Previous Paylocity or other payroll systems experience

Previous experience with multi-state payroll tax

Previous experience with Sage 100 or other accounting software

Proven Microsoft knowledge and proficiency with Excel required

Demonstrated self-motivation and the ability to work independently

Excellent attention to detail and good organizational skills

Proven ability to work well under pressure and meet deadlines

Proven effective verbal communication skills and demonstrated comfort with speaking in public

Commitment to the objectives of the organization

The hourly pay range for this position is $20.60 - $25.66. The ultimate hourly pay within this range that will be offered to a qualified candidate will be determined based on the candidate’s experience and the cost of living in the area in which the candidate will live and work.

A list of benefits available to qualified employees is available here .

Application Deadline:

Applications for this position will be accepted until October 22, 2026.

We may fill this job opening before the deadline if we find a qualified candidate.