Accounting & Operations Coordinator

Accounting & Operations Coordinator

Benton Harbor, MI | In-Office

Full -Time | Mon – Friday | Consistent Daily Schedule

$28–$35+/hour , Dependent on experience

• A locally owned , multi-company organization in Benton Harbor is seeking an experienced
• A ccounting and Business Operations Coordinator
• to join its small , collaborative office .

This person will work alongside the company’s current part-time bookkeeper, learning each of their core responsibilities to provide knowledgeable and dependable backup coverage. The new hire will also independently handle several accounting, payroll, banking, technology, property management, and office administration functions that fall outside the bookkeeper’s current role. One day may involve processing payroll and reviewing financial transactions; another may include coordinating a property repair, addressing a tenant question, or working with the company’s managed IT provider.

This is a true jack-of-all-trades position for someone who enjoys variety and is comfortable shifting between detailed financial work and practical business needs. The ideal candidate brings a solid technical accounting foundation, strong judgment, and the ability to work independently. Just as importantly, this person will be proactive, dependable, comfortable learning different areas of the business, and willing to step in wherever support is needed.

What You'll Be Doing

Accounting & Bookkeeping Support

Learn the current bookkeeper’s processes and provide dependable backup coverage for accounts payable, accounts receivable, deposits, bank and credit card reconciliations, cash-flow monitoring, and timesheet entry

Maintain accurate financial information across multiple business entities using QuickBooks Enterprise

Assist with monthly close, financial reporting, cash tracking, and year-end preparation

Handle invoicing for consulting services

Maintain accurate , organized financial records and supporting documentation

• Payroll, Banking
• & Financial Operations

Review employee timesheets and process payroll every other week

Reconcile the IRA account monthly and coordinate the annual IRA renewal

Monitor account balances and coordinate transfers between bank accounts as needed

Review monthly ACH transactions for accuracy

Prepare and send financial information to the bank quarterly

Submit quarterly city tax payments

Prepare and distribute annual 1099s

Review insurance renewals and help ensure vendor and tenant insurance certificates remain current

Property Management Support

Create, monitor, and close property maintenance work orders

Respond to tenant questions and concerns, coordinating with ownership or the field supervisor when additional support is needed

Schedule property maintenance and coordinate with contractors and service providers

Help ensure property-related issues are documented, communicated, and followed through to completion

Provide additional property management and administrative support as needs arise

Technology and Systems Support

Add and maintain functionality within the company’s SharePoint site

Monitor technology needs and confirm that system backups and updates are completed

Coordinate with the company’s managed IT services provider

Assist with setting up new workstations and user access

Troubleshoot routine technology issues and engage outside support when needed

• Office
• & Business Operations

Coordinate with vendors, tenants, contractors, banks, insurance providers, and other outside partners

Maintain organized administrative systems, files, and processes

Assist leadership with operational projects and follow them through to completion

Help identify issues, gather information, and determine the appropriate next step

Support general office needs while contributing to a collaborative, team-oriented environment

What We're Looking For

Required Qualifications

Solid, hands-on bookkeeping or accounting experience

Ability to independently complete accounts payable, accounts receivable, bank reconciliations, and credit card reconciliations

Experience using QuickBooks, preferably QuickBooks Enterprise

Experience reviewing financial transactions and recognizing discrepancies or unusual activity

Comfort handling payroll, banking transactions, and confidential financial information

Strong organizational skills and attention to detail

Ability to manage multiple priorities and follow responsibilities through to completion

Strong written and verbal communication skills

Dependable, proactive, and comfortable working independently in a small-office environment

Willingness to learn multiple areas of the business and provide backup support when needed

Preferred Qualifications

Experience processing payroll

Familiarity with IRA or retirement-plan administration

Experience preparing 1099s or submitting local or city tax payments

Familiarity with SharePoint

Experience coordinating with a managed IT services provider

Property management, real estate, or small-business operations experience

Compensation, Schedule & Benefits

$28–$35+/hour , based on experience

Approximately 3 8- 40 hours per week

Consistent, in-office weekday schedule, such as approximately 8:00 AM– 4 :00 PM or 9:00 AM– 5 :00 PM

Paid time off and paid holidays

IRA retirement benefit

Healthcare benefits are not currently offered