Marketing Events & Operations Coordinator

InMobi (Corporate)

InMobi Group is a global technology company shaping the future of agentic commerce and advertising. Through its ecosystem of businesses — including InMobi Advertising and flagship consumer platform Glance — InMobi leverages data, machine learning, and generative AI to help brands reach audiences more precisely and consumers discover products more intuitively. Glance, which is pioneering new models of agentic commerce, is owned and operated by Glance InMobi Pte. Ltd., a non-consolidated subsidiary of InMobi Pte. Ltd.

InMobi Advertising

InMobi Advertising, part of global technology company InMobi, is an agentic advertising platform helping brands and merchants achieve their business outcomes. Through its proprietary intelligence, AI-led solutions, and vast consumer reach — including flagship consumer platform Glance — InMobi Advertising delivers the omnichannel performance defining what's next in advertising and commerce. Glance is owned and operated by Glance InMobi Pte. Ltd., a non-consolidated subsidiary of InMobi Pte. Ltd. To learn more, visit advertising.inmobi.com.

Glance

Glance is an intelligent shopping agent, redefining the commerce experience. Powered by proprietary agentic intelligence and generative AI, Glance delivers a hyper-personalized consumer experience across mobile and TV — shaping the new era of shopping. Glance is operated by Glance InMobi Pte. Ltd., a non-consolidated subsidiary of global technology leader InMobi, and is backed by Mithril Capital, Google and Jio Platforms. To learn more, visit glance.com.

Overview of the Role:

The Global Enterprise Marketing team operates across brands, channels, events, and geographies, and moves fast. We're looking for a sharp, organized Marketing Events & Operations Coordinator to be the connective tissue that keeps it all running during our highest-stakes, most visible moments.

This role reports to the Head of Experiential Marketing and supports the broader cross-functional enterprise marketing team across InMobi and Glance, our two distinct businesses. You'll be the person who makes sure nothing falls through the cracks on our highest-stakes initiatives: milestones are hit, partners are orchestrated, and events get executed with excellence, all while keenly tracking budgets and business results.

The highest priority focus for this role is supporting InMobi Group events in the USA and abroad, including end-to-end coordination across a range of industry events as well as more curated custom activations and experiences, both in-person and virtual. A secondary area of responsibility includes broader marketing operations support, including project coordination, vendor management, budgeting and expense administration, and navigating internal Legal, Finance, and Procurement processes.

This early career role is for someone with 1–3 years of professional experience that has prepared them to thrive in a fast-paced, rapidly changing organization during an accelerated phase of growth. The right candidate takes initiative, is highly organized, resourceful, and naturally curious about the finer details that go into making modern marketing events and organizations successful. They find fulfillment bringing structure to complex projects and coordinating across multiple stakeholders, time zones, and environments without losing momentum.

Location : This role is based on-site in our New York, New York office, with travel up to 50% of the time, both domestic and international.

The Impact You'll Make:

Event Operations

Support the planning and execution of a range of marketing events, including industry conferences and trade shows, partner events, and custom curated experiences designed to delight our most discerning prospects, customers, partners, and internal leadership

Build and track cross-functional event plans and milestones, ensuring critical timelines are met while constantly seeking opportunities to standardize and improve processes

Coordinate end-to-end event logistics including contract deliverables, lead capture, venue management, hospitality, branding, giveaways, exhibits, product demos, shipping, group housing, meeting schedules, on-site staffing, equipment, and support services

Partner with marketing, business, and third-party stakeholders to coordinate pre-event, onsite, and post-event planning, promotion, and measurement

Schedule and coordinate internal and partner meetings, including agenda prep, note-taking, and follow-up on action items

Coordinate with creative, content, communications, sales, product, and other internal teams to ensure event assets and messaging are produced accurately and on time

Provide onsite event support when required, including vendor coordination, setup, registration, troubleshooting, and other executional needs

Support post-event wrap-up, including vendor closeout, invoice reconciliation, internal debriefs, ROI, and documentation of learnings and next steps

Vendor Management & Finance Operations

Own the end-to-end vendor onboarding process, collecting required documentation, submitting onboarding requests, and ensuring new vendors are set up in company systems before work begins

Manage the full contract lifecycle for marketing vendors and partners: initiating requests, routing for review and approvals, tracking signatures, and maintaining a central contracts log

Process invoices and expense reports accurately and on time, ensuring vendors are paid according to agreed terms

Liaise with Finance and Legal to resolve onboarding or payment issues and keep projects moving

Maintain organized records of all vendor agreements, POs, and payment history

General Marketing Operations

Provide project coordination and operational support for cross-functional marketing initiatives in close collaboration with peers and marketing management

Maintain standard marketing calendars, repositories, project trackers, documentation, templates, and shared resources

Identify recurring administrative friction and suggest ways to simplify, automate, and standardize processes

Coordinate inputs and deliverables across marketing teams and other internal stakeholders

Support marketing budget administration and help maintain accurate records of planned, committed, and actual spend

Assist with agency and vendor administration across the broader marketing organization

Support onboarding of new marketing vendors, tools, or services from an operational perspective

Provide ad hoc operational and project support to the marketing organization as priorities evolve

The Experience We Need:

1–3 years of experience in events, marketing operations, or related roles within a fast-paced environment

Demonstrated experience managing vendor relationships, contracts, and invoicing processes

Strong project management skills; you track the details, own the follow-up, and don't need to be reminded twice

Comfortable working across time zones and coordinating with global teams

Highly organized and accountable with a low tolerance for things falling through the cracks

Clear, professional spoken and written communication; you can lead a call, demonstrate a product, draft a vendor email, or fire off a sharp WhatsApp update with equal ease

Proficiency with project management tools (Asana, Workfront, Monday, or similar) and event management tools (Splash, Cvent, Luma, Eventbrite, or similar), as well as Microsoft 365 or Google Workspace

Desire and ability to travel up to 50% of the time, both domestic and international

Preferred :

Experience supporting a marketing or events team at a B2B tech or AdTech company

Familiarity with procurement, legal routing, or finance systems (Coupa, SAP Concur, DocuSign, Ramp, Oracle Fusion, or similar)

Experience supporting large-scale events or trade show activations

Comfort with ambiguity and the ability to prioritize across multiple competing demands

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