Accounts Payable/Accounts Receivable Specialist

BioLabs is a global innovation infrastructure company creating the physical and community backbone that powers life science discovery worldwide. Through a growing network of premium shared laboratories and coworking spaces, BioLabs provides turnkey access to state-of-the-art research facilities, entrepreneurial programming, and deep industry and capital connections. These integrated ecosystems enable innovators - from early-stage founders to established R&D teams - to rapidly translate ideas into impact without the constraints of traditional lab ownership. The BioLabs network now spans major innovation hubs across the United States, Canada, Europe, and Asia, serving as a catalyst for collaboration and a launchpad for breakthroughs that advance human health and sustainability. Learn more at www.biolabs.io .

ROLE OVERVIEW

Reporting to the Accounting Manager, the Accounts Payable / Accounts Receivable (AP/AR) Specialist will have a primary focus on Accounts Payable (approximately 75%), with supporting Accounts Receivable responsibilities (approximately 25%). This role will support the end-to-end A/P process and help maintain efficient, scalable processes and strong internal controls. The ideal candidate is detail-oriented, proactive, and comfortable working in a fast-paced, high-volume environment, with a strong focus on operational excellence, data accuracy, and process efficiency.

RESPONSIBILITIES

Process accounts payable and receivable transactions, including invoices, coding, approvals, payments, and customer billing

Monitor vendor and customer accounts, reconcile statements, and research and resolve discrepancies

Record and apply customer payments accurately and in a timely manner

Reconcile credit card transactions and investigate payment-related discrepancies

Respond to A/P and A/R inquiries from vendors, customers, and internal stakeholders

Maintain accurate accounting records and supporting documentation

Perform assigned A/P and A/R month-end close activities and support internal and external audits

Contribute to process improvements that strengthen data accuracy, efficiency, and internal controls

QUALIFICATIONS

Bachelor’s degree in finance or accounting

1-3 years of A/P-related experience

Comfortable working with large volumes of transactional data and navigating integrated systems

Proficient in all Microsoft Office applications, experience with Bill.com, NetSuite, and QuickBooks Online (QBO) strongly preferred; not required

Strong organizational and time management skills, with the ability to work independently and meet deadlines