Administrative Assistant

Clark Construction Inc., headquartered in Kitsap County, is one of the Puget Sound region’s premier construction firms. Our team of highly skilled construction professionals brings experience in an impressive range of projects, of every scale, from home remodels to multi-million-dollar commercial structures. An employee-owned company, we are committed to building exceptional structures that reflect fine craftsmanship, superior attention to detail, outstanding value, and customer service that exceeds the expectation of every valued client.

Job Description

The Administrative Assistant provides administrative and organizational support across the company. This role is responsible for managing front office operations, coordinating office resources and inventory, supporting company communications and marketing initiatives, and assisting with a variety of administrative tasks that contribute to the efficient operation of the organization. The ideal candidate is highly organized, professional, and tech-savvy, with strong computer skills and the ability to quickly learn and navigate new systems and software. They are a self-motivated, independent worker who takes initiative, manages priorities with minimal oversight, and can balance a variety of responsibilities while helping ensure the office operates efficiently.

Role and Responsibilities

Inventory, organize, and distribute company gear, apparel, promotional items, and swag; maintain accurate inventory records and coordinate reorders as needed

Monitor office and safety supply levels and coordinate purchasing to ensure adequate inventory is maintained

Assist with company marketing efforts by drafting website project updates, social media content, employee announcements, and other internal and external communications

Greet visitors, clients, vendors, and employees in a professional and welcoming manner

Answer, screen, and direct incoming phone calls and inquiries

Maintain a clean, organized, and professional office environment, including conference rooms, reception areas, kitchen spaces, and restrooms

Maintain and organize electronic and physical filing systems; update records and request information from employees, clients, and project teams as needed

Assist with scheduling meetings, preparing meeting materials, and coordinating logistics

Support the planning and execution of company meetings, trainings, celebrations, community events

Coordinate conference room schedules and assist with meeting setup and cleanup

Manage incoming and outgoing mail, packages, and deliveries

Maintain company contact lists, distribution lists, and organizational records

Assist with data entry, document preparation, formatting, and administrative reporting

Support company leadership and departments with special projects and administrative tasks as assigned

Learn and effectively utilize company software and communication platforms, including Outlook, Procore, Microsoft Office, and other business systems

Maintain confidentiality when handling sensitive company and employee information

Bill all project-related hours worked to the appropriate project(s)

Perform any other task(s) requested by CCI

Hiring Requirements

Two or more years of administrative experience

Dependable and timely

Proficiency in MS Office with expertise in Microsoft Word, PowerPoint, and Excel

Ability to work in a fast-paced office environment

Exceptional written and verbal communication skills

Good critical thinking and attention to detail

Superior organization and problem-solving skills

Good calendar management

Excellent time management

Ability to prioritize work and dedication to completing projects in a timely manner

Ability to analyze and revise operating practices to improve efficiency

Valid Driver’s License and dependable transportation

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Able to see, talk, and hear

Able to stand, walk, reach with hands and arms, and use hands to finger, handle, and type

Able to occasionally push, pull, lift, and/or carry supplies up to 25 pounds

Able to perform physical and repetitive motions

Additional Training/Certification

The following certifications are required for this position. If an employee does not have the certifications, they will be required to obtain them within 6 months of the date of hire or transfer into the position.

CCI Annual General Construction Safety Training

First Aid/CPR Certification

Compensation and Benefits

This is a part-time, non-exempt, hourly position. The hourly pay range is $20-$30 depending on qualifications and experience. The typical schedule will be Monday-Friday, 8am-1pm, with occasional weekend/evening hours required. Clark Construction is an Equal Opportunity Employer.

In addition, Clark offers the following benefits to part-time staff:

Paid Time Off: Employees accrue one (1) hour of Paid Time Off (PTO) for every forty (40) hours worked for sick, vacation, and personal time.

Paid Holidays: There are 9 paid holidays each year:

New Year’s Day

Martin Luther King Day

President's Day

Memorial Day

4th of July

Labor Day

Thanksgiving and the Friday after Thanksgiving

Christmas Day

401K: CCI has a 401K program to assist employees in saving for retirement. Employees are eligible to designate how much they would like to contribute to their 401K account starting their first day of work. CCI offers a 401k match program, matching up to 4% of the employee's annual pay.

Cell Stipend: You are eligible to receive a $500/year cell phone stipend, paid quarterly at the end of each quarter. You must be employed during the entire quarter to be eligible for that period.